Transportation Operations Assistant

General Definition of Work:

Performs difficult technical work in the planning and scheduling of school division transportation services; does related work as required. Work is performed under regular supervision.

Essential Functions/Typical Tasks:

Preparing, coordinating and assisting with the planning, scheduling, implementing and assigning school transportation services; preparing payroll; preparing and maintaining transportation records and files.

(The following tasks are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Answers telephone and has dispatch responsibilities.

• Prepares payroll and assists with tasks associated with processing monthly payroll for bus drivers, field trips, athletic events, and other special trips as needed. Processes time sheets, payroll for various programs and prepares invoices for payment via computer based programs.

• Assists routing for regular bus runs; coordinates all field and athletic trips.

• Reviews paperwork for accuracy and completeness.

• Compiles personnel files all Bus Driver and Bus Attendant for the Director of Operations.

• Prepares reports for VDOE and VDOT.

• Assists in the implementation of the School Division's criminal history records check policy.

• Updates bus driver manuals as directed by the Director of Operations and the School Board Policy Manual as needed.

• Assists with the scheduling of field trips and various athletic events with computer based software.

• Maintains and monitors records for a variety of office files including, employee physicals, drug testing, exit drills.

• Provides assistance with daily tasks in Operations Department.

• Performs related tasks as deemed necessary by the Superintendent or Director to support the department.

Knowledge, Skills and Abilities:

Thorough knowledge of school transportation principles, practices and procedures; thorough knowledge of department objectives, equipment, programs and procedures; thorough knowledge of the geography of the County and the location of streets and roads; thorough knowledge of the attendance boundaries within the school district; knowledge of office practices and procedures; ability to respond appropriately and effectively to problems, concerns and questions from citizens, parents, teachers and students. Proficient with Microsoft Office software; possess strong computer competency skills and effectively use a variety of technology. Ability to express ideas clearly and accurately both orally and in writing; ability to collect, summarize and present detailed information; ability to maintain detailed records; ability to establish and maintain effective working relationships with associates and the general public. Notary public preferred.

Education and Experience:

Any combination of education and experience equivalent to graduation from high school supplemented by considerable administrative support experience. Some experience involving the maintenance of payroll and financial records.

Physical Requirements:

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires reaching, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

Special Requirements:

None.