Transportation Office Assistant 2 (Region 5 Bridge) NY Helps

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Review Vacancy

Date Posted 06/27/24

Applications Due07/08/24

Vacancy ID161821

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPYes

AgencyTransportation, Department of

TitleTransportation Office Assistant 2 (Region 5 Bridge) NY HELPS

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46306 to $56743 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address 100 SENECA ST

NYS DOT

City BUFFALO

StateNY

Zip Code14203

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The qualifications are:

Promotional: A qualified employee of the New York State Department of Transportation or the New York State Canal Corporation and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical or keyboarding title allocated to a salary Grade 5 or higher. Qualifying titles are available at:

https://www.cs.ny.gov/examannouncements/announcements/38967qualifying.cfm.

Open Competitive: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or hiring, purchasing, payroll, and/or office administration.

Substitution:

Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description Under the general direction of the Bridge Maintenance Engineer, the incumbent will: assist in managing the budget and monitor expenditures; ensure compliance with State and Department purchasing procedures while preparing purchase orders, change notices and vouchers; reconcile incomplete or incorrect invoices with vendors; perform a variety of personnel/payroll functions including appointment processing, new employee orientations, payment of various benefits (i.e.., work clothing, SAD pay, etc.), and assist supervisors and employees with various personnel related issues (i.e.., time and attendance, employee benefits, etc.). Incumbent must become familiar with and proficient in the use of a variety of computer applications (i.e.., MMS, HRIS, SFS, Word, Excel, etc.). The candidate may be responsible for supervising one clerical employee. The successful candidate must have the initiative necessary to work independently, ability to multitask, and capacity to appropriately handle a wide array of customers and situations.

Responsibilities may include serving a role within the Incident Command System to support the Department's response to regional and statewide emergency situations.

Additional Comments *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name Richard L. Felber, P.E., RBME (Acting)

Telephone

Fax

Email Address Richard.Felber@dot.ny.gov

Address

Street 100 SENECA ST

Bridge Maintenance - 5th Floor

City BUFFALO

State NY

Zip Code 14203

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R5-24-66 and last name in the subject line and referenced in the letter of interest no later than July 8, 2024 to:

Richard L. Felber, P.E., RBME(Acting)

NYSDOT-Bridge Maintenance

100 Seneca Street-5th Floor

Buffalo, NY 14203

Or Email: Richard.Felber@dot.ny.gov