Transportation Manager

Job Description: Transportation Manager

Basic Functions:

Under the direction of the Director of Maintenance, Operations and Transportation, plan, organize, direct, and manage the activities and operations of the District's transportation operations, including vehicle maintenance, to assure safe, timely and efficient transportation of students to and from school and various other locations; direct, supervise and evaluate the performance of assigned personnel. This job classification operates at a department management level of responsibility servicing a multi-site school district requiring specialized knowledge of safety and logistics as applied to the scheduling, routing, maintenance and repair of District school buses and other vehicle/equipment as well as a high degree of organizational planning and management skills.

Representative Duties:

All tasks and duties are essential to this position:

• Plan, organize, direct, and manage District transportation operations, routing, scheduling, and activities to assure safe, timely and efficient transportation of students to and from school and various other locations; establish and maintain transportation timelines and priorities; assure transportation activities comply with applicable laws, codes, rules, regulations, policies and procedures.

• Coordinate and direct communications, information, budgets, training activities, contracts, safety functions, vehicle maintenance and personnel to meet student transportation needs and assure smooth and efficient department operations; direct activities to assure proper and timely resolution of transportation and related scheduling and routing issues, complaints, and conflicts.

• Direct, coordinate and provide guidance to staff in the planning, development and adjustment of routes and schedules to enhance timeliness and efficiency of transportation activities, field trips and sporting events; ensure routes are adjusted to meet needs of school district calendars, address changes, new students, and school, student, and service requests. Assure safety pf pick-up and drop-off locations.

• Supervise, counsel, evaluate and motivate assigned staff; recommend transfers, reassignment, and disciplinary actions; coordinate employee assignments and review work to assure compliance with established standards, requirements, and procedures; oversee and participate in dispatching of bus drivers.

• Develop and implement a recruitment and retention plan for bus drivers and other transportation personnel in collaboration with the Human Resources Department; participate in the selection, testing, and interviewing of applicants for positions within the Transportation Department.

• Establish, implement, and coordinate operations and activities involved in the maintenance of school buses and various other District vehicles; coordinate activities to assure safe and proper operating condition of District buses and vehicles; direct the troubleshooting, diagnosis and repair

of vehicle problems and malfunctions; assure proper repair or replacement of parts and components as needed.

• Plan, organize, direct, and assure proper completion of required daily safety inspections of buses; assure transportation activities comply with State and federal regulations and established requirements of the California State Department of Education and the California Highway Patrol; review bus inspection reports to assure compliance.

• Coordinate and direct training programs and activities to enhance bus driver and other transportation personnel skills, and to assure understanding of safety practices, procedures and regulations, including pupil management skills; assure proper training and certification of District bus drivers in accordance with established regulations and requirements.

• Compile information and coordinate the preparation and maintenance of various records and reports related to inspections, routes, bus drivers, vehicles, certification, schedules, personnel, training, licensing, contracts, mileage, financial activity, budgets and assigned duties; assure mandated reports are completed in accordance with established timelines.

• Assist in the development and preparation of the annual department budget; review and evaluate budgetary and financial data; manage and authorize expenditures in accordance with established limitations.

• Review, evaluate, prepare, process, and approve employee timesheets, requisitions, receivables, work orders, payables, contracts, grant applications, bids, proposals and various other department forms and documents; prepare, distribute, and respond to a variety of correspondence.

• Develop and implement operating policies, procedures, and guidelines for the Transportation department; monitor, analyze and adjust transportation activities in response to student and District needs.

• Provide technical information and assistance to the Director of Maintenance, Operations, and Transportation regarding transportation activities, needs and issues; assist in the formulation and development of policies, procedures, and programs.

• Communicate with District personnel, parents, and various outside agencies to exchange information, coordinate routes and activities, and resolve issues and concerns.

• Monitor bus stops for safety, proper student control and compliance with District, local and State rules and regulations; make appropriate adjustments as needed.

• Maintain current knowledge and keep department personnel current concerning applicable transportation laws, rules, regulations and related District policies and procedures.

• Direct and ensure accurate data entry of driver hours, trips, and other related information into an assigned computer system; establish and maintain automated records and files; initiate queries and generate computerized reports.

• Coordinate response to accidents, road closures, emergencies, and various other transportation issues. Establish and maintain an effective working relationship with the California Highway Patrol.

• Attend, conduct and participate in a variety of meetings as assigned; attend and participate in various in-services as directed; prepare and deliver oral presentations concerning Transportation operations and related issues, needs and activities.

• May drive a school bus to transport students safely and efficiently to various locations as needed; pick up and discharge students in accordance with established timelines; observe legal and defensive driving practices; and maintain order and discipline among passengers on the bus.

• Perform other duties as assigned.

KNOWLEDGE AND ABILITIES:

• Planning, organization and direction of District transportation operations, routing, scheduling, and activities.

• Standards, requirements, procedures, and techniques involved in assuring safe and timely transportation of special education and other students.

• Principles and practices of student transportation.

• Scheduling and coordination of transportation activities.

• Principles of efficient and economical bus routing techniques.

• Principles and practices of administration, supervision, and training.

• Applicable laws, codes, regulations, policies and procedures, (i.e California State Motor Vehicle Code, State Education Code, District policies, etc. related to the operation and maintenance of vehicles used in transporting students).

• Operation of a computer and assigned software that support this level of work, including but not limited to skills in word processing, spreadsheet, and presentation.

• Budget preparation and control.

• Policies and objectives of assigned programs and activities.

• Record-keeping and report preparation techniques.

• Effective oral and written communication skills.

• Interpersonal skills using tact, patience, and courtesy.

• Health and safety regulations related to school district transportation operations.

• Effectively and efficiently plan, organize, direct, and manage District transportation operations, routing, scheduling, and activities to assure safe and timely transportation of students to and from school and various other locations.

• Coordinate and direct communications, information, budgets, training activities, contracts, safety functions, vehicle management and personnel to meet student transportation needs and assure smooth and efficient Department activities.

• Supervise and evaluate the performance of assigned personnel.

• Interpret, apply, explain, and assure compliance with student transportation laws, rules, regulations, policies and procedures.

• Establish and maintain cooperative and effective working relationships with District administrators, site principals, staff, parents, and others within the community.

• Operate a computer and assigned office equipment.

• Analyze situations accurately and adopt an effective course of action.

• Creatively and effectively match resources to needs.

• Meet schedules and timelines.

• Work independently with little direction.

• Plan and organize work.

• Prepare comprehensive reports.

• Direct the maintenance of various records related to assigned activities.

• Maintain regular and consistent attendance.

EDUCATION, LICENSES AND OTHER REQUIREMENTS

Any combination of education, training, and/or experience equivalent to graduation from high school (or equivalent) and five years increasingly responsible transportation services experience including two years in a supervisory capacity. College level coursework in business administration, public administration or transportation is desirable.

LICENSE AND OTHER REQUIREMENTS:

Required: A valid California Driver's License. Highly Desirable:

• Valid California Class B commercial driver's license with passenger, school bus and air brake endorsements.

• Valid and appropriate California Special Driver Certificate.

• Valid First Aid Certification issued by an authorized agency.

WORKING CONDITIONS:

ENVIRONMENT:

School bus, indoor and outdoor environment. Exposure to fumes, dust, odors, oil/grease, and gases. Driving a vehicle to conduct work.

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard. Sitting for extended periods of time.

Hearing and speaking to exchange information. Reaching, pulling, and pushing to open bus doors. Bending at the waist, kneeling, or crouching.

Reaching overhead, above the shoulders or horizontally. Seeing to read a variety of materials.

HAZARDS:

Traffic hazards.

Driving a vehicle during adverse weather conditions.

The District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. The Assistant Superintendent of Education Services at the above address (or reached by phone at 1(805)524-6036 has been designated to coordinate compliance with non- discrimination requirements contained in Section 36.107 of the Department of Justice

regulations. Information concerning provisions of the Americans with Disabilities Act, and the

rights provided there under, are available from the ADA coordinator. Notification 48 hours prior to the start of a program, activity or meeting will enable the district to make reasonable arrangements for participation. The District Sexual Harassment Policy 4119.11 is attached to this application.

Requirements / Qualifications

Requirements / Qualifications