Transportation Cost Clerk

NATURE OF WORK Under general supervision, performs clerical and data entry work in the School System Transportation Department. Work involves entering data for equipment repair and parts order records into the State Vehicle Fleet Management System (SVFMS) as required by the North Carolina Department of Public Instruction; and filing various records of equipment repair and parts purchases.

Employee is also responsible for entering records of rebuilt engines and parts and calculating cost; entering daily fuel use and odometer readings to maintain mileage records and assisting in preparing the annual parts and fuels inventory for the Annual Pupil Transportation Report (TD-1) as required by the North Carolina Department of Public Instruction. DUTIES AND RESPONSIBILITIES Enters data for equipment repair and parts order records for school buses, service trucks, and all County vehicles into the State Vehicle Fleet Management System. Verifies accuracy of parts purchased against invoice and enters into the State Vehicle Management System.

Files equipment repair and parts sheets, parts purchase records, records of rebuilt engines and other parts, maintenance, bus log records, and inspection records. Calculates cost and enters data into the State Vehicle Fleet Management System for records of rebuilt engines and parts Enters daily fuel usage data for all vehicles and odometer readings into the State Vehicle Fleet Management System. Performs other related work as required.

MINIMUM TRAINING AND EXPERIENCE Graduation from high school and 1 to 2 years of clerical experience/bookkeeping or experience in basic repair and maintenance of automotive equipment; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. SPECIAL REQUIREMENTS Possession of a valid Class B Commercial Drivers License with a passenger and air brake endorsement required for mechanics. Must be able to utilize a variety of software applications.

ESSENTIAL JOB FUNCTIONS Must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Must be able to lift and/or carry weights of 50 to 100 pounds. Requires the ability to compare and/or judge the readily observable, functional, structural or composite characteristics of data, people or things.

Requires the ability to read a variety of correspondence, reports, forms, logs, lists, etc. Requires the ability to prepare correspondence, reports, forms, lists, etc. using prescribed formats. Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.

Requires the ability to communicate effectively with stakeholders beyond giving and receiving instructions. Requires the ability to maintain, on a regular and consistent basis, relationships that are characterized by high expectations, teamwork, and collaboration. Requires the ability to be flexible relative to daily routines.

Requires the ability to maintain workflow and processes in the presence of frequent distractions. Requires the ability to multi-task with minimal errors and prioritize tasks. Requires the ability to demonstrate sensitivity to the difference among diverse populations.

KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of arithmetic. General knowledge of terminology used within the department. General knowledge of departmental organization and operational policies and procedures.

Ability to use a variety of common office machines. Knowledge of basic computer operations, including popular computer-driven word processing, spreadsheet and file maintenance programs. Ability to answer multi-line telephone system.

Ability to verify documents and forms for accuracy and completeness. Ability to understand and follow oral and written instructions. Ability to type accurately at a moderate rate of speed.

Ability to exercise independent judgment and initiative in applying standards to a variety of work situations. Ability to exercise tact and courtesy in contact with district personnel, vendors and the general public. Ability to establish and maintain effective working relationships as necessitated by work assignments.

REPORTS TO: Director of Transportation FSLA STATUS: Non-Exempt DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job.