Transportation Coordinator

Job Summary:

This position is responsible for the oversight and coordination of university vehicle and equipment maintenance activities. Schedules and coordinates the maintenance of university vehicles and equipment. The position also serves students traveling to designate areas on and off-campus.

Duties and Responsibilities:

• Provides outstanding customer service to operating departments via expert assistance and support for fleet service functions.

• Directs and oversees the use of the University's vehicles and equipment and directs improvement implementations.

• Ensures the campus acquires and maintains an inventory of vehicles available for employee and team travel, and responsible for all policies and procedure development related to a vehicle motor pool in compliance with the DOAS.

• Serves as the University liaison with the State of Georgia (DOAS) Transportation unit to procure or surplus vehicles for fleet.

• Maintain knowledge of Board of Regents policies and procedures, federal, state and local laws and regulations related to risk management, safety, and transportation.

• Performs ongoing analysis for operational decisions.

• Serves as primary database administrator for computerized maintenance management software and fuel access systems.

• Supports operating departments by serving as subject matter expert and primary action person for new vehicle in processing and old vehicle out processing through approved surplus methods.

• Facilitates the collision repair process by collecting police reports, initiating claims, creating work orders, coordinating repairs, and returning completed vehicles to user departments.

• Assist in the design of busing routes w/ maps & lists for various bus routes for student.

• Manage transportation shuttle and third-party fleet management contracts and invoices to issue requisitions for service and perform service validation.

• Provide vehicle and golf cart trainings as outlined by DOAS to the campus community.

• Track and maintain a process to ensure the maintenance on vehicles are up to date.

• Assist in the development of shuttle schedules, routes, and transfer points for students and for special events.

• Act as backup shuttle driver in the event the primary driver is not available.

• Conform to all state laws and regulations regarding DOT/FMSCA.

• Perform other duties as assigned for efficient operation of the transportation.

Qualifications:

• High School Diploma or GED; Bachelor's in business field preferred.

• Three (3) years of experience in clerical, bookkeeping, or accounting; fleet/vehicle related experience preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must be attentive to detail and have a strong customer orientation.

• 2 Year Driving experience

• CDL License with P Endorsement within 1 year of hire

• Must be able to complete and successfully pass yearly Georgia Department of Transportation (GA DOT) Physical and Exam.

• Must successfully complete an MVR and criminal background.

• Must be able to maintain flexibility and openness to changing work priorities and conditions; simultaneously managing multiple tasks/projects.

• Ability to work weekends and flexible hours.

• Must be able to work well with people, general public, vendors, community organizations, and staff.

Working Conditions:

• Requires willingness and ability to work a flexible schedule, including frequent nights, weekends and beyond normal working hours as schedule requires.

• Physical requirements: able to lift 50+ pounds; frequent bending, climbing, driving, lifting; mobility to sit, walk, or stand for extended periods of time.

• Work is performed both in a climate-controlled environment (indoors) and outdoors.

Direct reports:

Shuttle Drivers

Student Workers

The above list of job duties is not exclusive or exhaustive and the incumbent wil1 be required to undertake such tasks as may reasonably he expected within the scope of the position.

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.