Transportation And Emergency Management Coordinator

Title: Transportation and Emergency Management Coordinator

Department: Campus Operations

Reports to: Executive Director of Campus Operations

Category: Non-Exempt

Essential Functions

• Supervises Campus Operations Specialist Shuttle Driver by planning, assigning, prioritizing, reviewing, and evaluating their work activities.

• Manages the daily operations of the Campus motor pool and Shuttle service through monitoring, directing, coordinating, and inspecting activities to ensure compliance of policies and procedures.

• Establishes maintenance and servicing schedules of vehicles and equipment based on mileage, repair, and life cycle of vehicles and equipment.

• Tracks the servicing and preventive maintenance activities of all motor pool vehicles through inspection forms, invoices, and spreadsheets.

• Oversee employees engaged in servicing and preventive maintenance activities of vehicles and equipment.

• Coordinates preventive maintenance and repair status of vehicles and equipment with a garage supervisor.

• Assists in determining the need and feasibility for making major and minor repairs on equipment through records of service reports.

• Tracks repair, cleaning, and policy violation costs of vehicles in motor pool by using a service report to invoice the appropriate departments.

• Oversees the booking of vehicles to the Campus Community to ensure compliance of procedures and appropriate billing.

• Reviews specifications for new vehicles and equipment.

• Assists in ordering new equipment and equipment modifications.

• Confers with user departments to determine priorities, user identification, availability of vehicles and equipment, etc.

• Utilizes the LMC Motor Vehicle Policy to determine those who are eligible to drive college vehicles including processing and maintaining regular motor vehicle checks on eligible drivers.

• Monitors budget and expenditures through submitted reports, forms, and documents to maintain accountability.

Competencies

• Ethical Conduct

• Stress Management/Composure

• Teamwork Orientation

• Thoroughness

Supervisory Responsibility

This position has supervisory responsibilities.

Work Environment

May work in various environments including adverse outdoor conditions such as cold, snow, ice, rain, and/or heat.

Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday with a work schedule that may vary throughout the year.

Occasional evening and weekend work may be required as job duties demand.

Travel

Limited local travel utilizing a college-owned vehicle is required with this positon. Must possess and maintain a valid driver's license and a clean driving record

Required Qualifications

Required Education and Experience

• High School Diploma or equivalency required.

• One or more years of related professional administrative experience.

• Proficient in Microsoft Office applications, particularly Word and Excel.

• Excellent customer service skills.

• Ability to handle multiple projects, priorities, and deadlines with successful outcomes.

• Familiar with regular vehicle repair terminology.

Preferred Qualifications

Preferred Education and Experience

• Associate degree in Business Administration, or a related field.

• Experience in managing motor vehicle pool.

• One or more years of safety or operations management experience in a professional setting.

• Experience in an educational or a non-profit environment.

Additional Eligibility Qualifications

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Physical Demands

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to stand for up to stand or walk constantly (for up to 12 hours) on various surfaces, run, climb stairs and ladders, sit, balance, stoop, kneel, crouch or crawl. The employee must frequently lift or move up to 10 pounds and occasionally lift or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.