Transcript Coordinator (41-9061)

The Appellate Courts of the Alaska Court System (ACS) seeks an organized and self-motivated individual to join us as Transcript Coordinator (salary range 12).

The Position

You will administer transcript requests statewide and oversee transcript preparation under the direction of the Clerk of the Appellate Courts.

ADMINISTRATION OF TRANSCRIPT REQUESTS

• Receive, review, document, and process Opening Notices prepared by the appellate case managers for each new appeal filed in the Court of Appeals and Supreme Court to determine if a transcript is being prepared at public expense;

• Receive, review, document, and process all requests for grand jury transcripts;

• Gather materials necessary for preparation of transcript: audio and log notes; identify potential trouble areas, jury selection, and sealed or confidential portions that need to be omitted;

• Verify receipt of necessary audio and log notes; contact trial court as needed for missing items;

• Calculate page estimates and prepare transcripts for assignment to contractor or self; 

• Send completed transcripts to in-house print shop for copying and binding;

• Maintain records and prepare regular status reports on all transcripts.

OVERSEE TRANSCRIPT PREPARATION

• Assign work to private transcribers or self and monitor due dates;

• Perform quality control by proofreading and checking for formatting;

• Maintain records on all contractors to track adherence to contract and quality, timeliness, number of extensions, and acceptance or rejections rate;

• Apprise contractors of any compliance issues;

• Grant or deny requests for extensions from contractors;

• Accept or reject transcripts prepared by contractors;

• Complete paperwork to ensure payment to contractors upon acceptance of transcripts;

• Advise Fiscal Operations if contractors fail to perform under the contract and make recommendations;

• Proofread all transcripts (grand jury and appellate records) against electronic record to assure ACS quality standards are met.

MAINTENANCE OF QUALITY STANDARDS & OTHER DUTIES

• Answer questions from potential transcribers; provide guidance and feedback on solicitations regarding ACS transcription standards;

• Participate in review of Open Solicitation for Transcription Services every 3-5 years, and work directly with the Clerk of the Appellate Court and Procurement Officer to update solicitation as needed;

• Maintain and update the Manual of Transcript Procedures;

• Provide backup coverage for Statewide Records Coordinator;

• Perform other duties and projects as assigned by the Clerk of the Appellate Courts.

Work Hours

Full-time court employees currently work 37.5 hours per week.  The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

LETTER OF INTEREST

Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to recruitment@akcourts.gov.

Your letter should:

1. Be professionally written and include proper format, grammar, spelling, and punctuation.
2. Explain how you meet the minimum qualifications of the position.
3. Express your interest in employment with the Alaska Court System.

Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

Benefits

The Alaska Court System provides a variety of benefits for eligible employees, which are a significant part of the total compensation package.  The following are typical benefits available to full-time employees. Actual benefits received may differ by position type or be prorated for other than full time work.

• 11 paid holidays per year

• Medical and dental coverage for employee and eligible dependents

• Vision plan (optional)

• Employer-paid Basic Life insurance with additional coverage available

• Membership in the Public Employees Retirement System (PERS)

• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security

• Alaska Deferred Compensation Plan (optional)

• Personal leave accrual

See http://doa.alaska.gov/drb/index.html for additional information.

For more information on the Alaska Court System, please visit:

   http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

A high school diploma or General Education Development (GED) certificate AND three years of general office clerical work experience AND the ability to type at least 40 words per minute (net).

Substitution:

Satisfactory completion of an appropriate vocational training course of study may be substituted for up to six months of the required work experience.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A professional letter of interest, completed per the instructions below.

• Post-secondary transcripts, if using education to meet minimum qualifications.

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• List of at least three (3) professional references, with current contact information.

• Last two performance evaluations and/or letters of recommendation.

LETTER OF INTEREST

Please attach this to your application before submitting it online or, if unable to attach to your application email it to recruitment@akcourts.gov

Your letter should:

1. Be professionally written and include proper format, grammar, spelling and punctuation.

2. Explain how you meet the minimum qualifications of the position.

3. Explain why you are the best candidate for the position.

Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a professional letter of interest, you may not move on to the interview phase.

WORK HISTORY

If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

KEYBOARDING CERTIFICATION

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document.  Acceptable websites include: www.ratatype.com and www.typingtest.com.

In addition, keyboarding tests are given at any Alaska Job Center location.  A list of locations is available at: http://www.jobs.state.ak.us/offices.  

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information. 

Contact Information:

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone Number: (907) 264-8242