Transaction Service Coordinator

The Agency is a global, boutique real estate brokerage representing a portfolio of properties across the world's prime markets and celebrated destinations. The Agency is one of the fastest-growing luxury, boutique brands in the world. Our clients and agents benefit from our international team across in-house creative, public relations and technology. With unprecedented access to media, we recently launched our first Netflix show, Buying Beverly Hills. The Agency has closed more than $60 billion in real estate transactions since 2011, comprising over 100 offices in 11 countries and counting.

The Position: The Transaction Services Coordinator oversees all administrative details throughout the transaction process. The support our Transaction Service Coordinators provide allows our Agents to focus on building client relationships and advancing their businesses. Our team provides full-service support and acts as the central point of contact for all relevant stakeholders and ensures a smooth path to closing. The Transaction Service Coordinator works hand in hand with local lenders and title companies, bringing extensive experience and strong industry contacts to each and every contract. This is a full-time in-person role.

What You'll Do:

• Maintain and review files to ensure that all mandatory documents are complete and accurate.

• Provide in office support for agents, the manager and Broker of Record

• Assist with facility management tasks as needed

• Manage and maintain workflow of office escrows and accounting system

• Assist and support the Broker in file review and management

• Work with the corresponding agents or brokers for client's review and approval of documents

• Oversee the transaction timeline so that all tasks are completed prior to the deadline.

• Stay in good communication with the key stakeholders to complete tasks, providing updates and reminders

• Enter transaction information and upload documents to internal systems

• Order reports on behalf of agents

• Perform any other tasks or duties assigned by management

Who You Are:

• Valid Arizona Real Estate Salesperson License REQUIRED

• BA/BS degree preferred

• 3-5+ years of experience as a transaction coordinator

• Proficient with Microsoft Word, Excel and Outlook. General understanding of MLS and CRM Software platforms

• Strong knowledge of real estate sales practice, escrow process and financial lending

• Strong oral and written communication skills, with an ability to manage expectations

• Ability to digest detailed contracts and make informed decisions based on content

Benefits & Perks:

• Equity

• Paid Vacation

• Professional development budget

• Comprehensive health benefits

• HSAs FSAs

• Employee Assistance Program (EAP)

Compensation:

Base Salary - $36-40K USD annually plus an estimated ~$30-40K in bonuses (pending closed transactions). Compensation will be determined based on the skills and qualifications of the applicant along with the requirements of the position.

It is the policy of The Agency not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because they are a protected veteran.