Training Program Coordinator (Emergency Management Program Specialist 2)

Training Program Coordinator

Emergency Management Program Specialist 2

Camp Murray, WA

The salary listed above includes the 3% pay increase that goes into effect on July 1, 2024. 

Under the supervision of the Training and Exercise Program Supervisor, independently provides professional level emergency management duties that support the objectives of both the Training and Exercise Programs.

Emergency Management Division Overview

The Washington Emergency Management Division (EMD) leads and coordinates mitigation, preparedness, response and recovery in Washington State to minimize the impact of disasters and emergencies on the people, property, environment and economy.

EMD is a civilian division of the Washington Military Department and does not require military service affiliation.

About the Washington Military Department

Protecting people is our passion.  At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise.  Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service.  We go home at night knowing that our day-to-day work supports activities that truly make a difference.  Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home.

To learn more about the Washington Military Department please visit: www.mil.wa.gov

In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.  

Some of what you will have the opportunity to do:

• Support of the State Training Program, coordinates program components to include planning, development, delivery, tracking, evaluation, assessing program effectiveness, providing technical assistance, and assisting in needs assessments for local jurisdictions, tribes, state agencies, and key stakeholders that support the State Training Program objectives.

• Support of the State Exercise Program, coordinates program components to include planning, designing, developing, controlling, evaluating, and providing technical assistance for local jurisdictions, tribes, state agencies, and key stakeholders that support the State Exercise Program objectives.

• Serves as an instructor and course manager for in-state delivered emergency preparedness courses.

• Serves in the State Emergency Operations Center, when activated, and other duties as assigned.

REQUIRED

Two years of experience as an Emergency Management Program Specialist 1;

OR

A Bachelor's degree AND two years of professional level experience in emergency management, financial management (grants, contracting, claims management, budgeting), training/education, public information/affairs, program/project management.

Additional qualifying experience will substitute, year for year, for the education requirement.  A Master's Degree or Ph.D. degree will substitute for one year of the experience requirement. 

DESIRED

One year applied experience in two or more of the following:

• Training and Education (coordinating, managing, delivering, or assessing training or educational activities).

• Training development (assisting in the development of curriculum and supporting instructional materials).

• Exercise Design and Development (coordinating, supporting, assessing, developing, designing, coordinating and developing exercise material).

• Exercise Control, Evaluation, Corrective Actions, and Improvement Planning (coordinating, supporting, serving as an evaluator/controller, participating in or managing work groups, and plan writing).

Knowledge of and/or experience working with:

• Emergency management, preparedness and response activities.

• Adult learning theories, methodologies, standard concepts, practices and procedures.

• Principles, methods, and standards for exercise design, development, control, evaluation, corrective action, and improvement planning using the Homeland Security Exercise & Evaluation Program (HSEEP) standards or an equivalent program for the design and development of exercises.

• Emergency Operations Center or similar operational environment at the program and/or operational level.

Skills & Abilities to:

• Provide logistical support, including conveyance of 40 pounds of equipment and training and exercise materials, setup and operation of multi-media equipment, classroom or venue setup, and working with local jurisdictions to provide adequate classroom or facility accommodations to conduct ongoing emergency management training and exercises.

• Use Microsoft Office Suite (including Word, Excel, Access, PowerPoint, SharePoint, OneDrive or similar software) to develop documents in support of program activities.

Compensation: Wage/salary depends on qualifications or rules of promotion.

CONDITIONS OF EMPLOYMENT

Background Investigation: Must successfully complete the appropriate background checks required for employment.  Must be willing to sign releases of information and shall not have access to any investigative materials and files.  The processing of background checks can take up to six months post-employment.  Failure to successfully pass a background check may be cause for termination.

Defense Biometric Identification System (DBIDS): Camp Murray uses the Defense Biometric Identification System (DBIDS) for entry to the installation.  Must meet access requirements / background check which can be found in the Camp Murray Access Requirements Policy (Unified Policy No. 18-01).  This includes possession of an Enhanced Driver's License, or other REAL ID Compliant Identification.

Union Shop Provision: This position is covered by a union shop provision - Washington Federation of State Employees.

Driver's License:

• Valid to drive in the State of Washington.

• Must meet requirements of the REAL ID Act.  This is required for base access and will be required upon hire.

Military Facility: Willingness to work on a Military Controlled Access Installation.

Work Hours: A choice between a Tuesday through Friday (4/10 schedule): Monday through Thursday (4/10 schedule): or Monday through Friday (5/8 schedule).  Actual hours will start no earlier than 6:00 am and end no later than 6:00 pm, and will include core business hours of 8:00 am to 4:00 pm.

Telework: This position may be eligible for some telework. The incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in-person work based on operational need. Reporting to the workstation for work activities and participating in in-person meetings is required.

Emergency Assignment: Full activation of the State Emergency Operations Center may involve a variety of threats to include supporting response missions to natural disasters such as earthquakes, floods, wildfires and pandemics.  Candidate must be willing to work overtime and may have to endure personal hardship and risk in order to support and serve the citizens of Washington State during times of crisis.

Travel: Regular travel may be required - up to 20% with occasional statewide and overnight stays

Application Process

Individuals interested in applying for this position should select the "Apply" button and submit the following:

• A current state application profile,

• Responses to the Supplemental Questions (Note that your responses to the supplemental questions will be used for interview selection), 

• A letter of interest (not to exceed two pages), specifically outlining how your education, skills, and experience meet the qualifications listed in this announcement.

• A resume listing, education, names of employers with dates of employment, and a concise description of experience for each position held, and

• A list of three professional references. Please include at least two past/current supervisors, one peer and subordinate if applicable.  For each reference include the following:

• Name

• Professional Title

• Working Relationship

• Daytime Phone Number

• Email Address

A resume will not substitute for completing the "work experience" section of the application.  Failure to attach the documents listed above (letter of interest and resume) may exclude you from consideration.

The information provided in your application must support your supplemental questionnaire responses.  Responses not supported in your application and those referring to "see resume" will disqualify you for consideration of employment from this recruitment.

This recruitment may be utilized to fill additional EMPS 2 vacancies for an additional 60 days after the recruitment closing date. 

If you have questions about the application process or this recruitment, please email Geri Harding at geri.harding@mil.wa.gov

The Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at: Email: geri.harding@mil.wa.gov. Call: (253) 512-7384, or 711.