Training & HR Coordinator - Contractor

Job Title: Training and Human Resources Coordinator

Department: Corporate Training

Reports to: Manager, Corporate Training and Development

Direct Reports: 0

Location(s): AW Philadelphia

1.Summary of Position: (Brief description of overall responsibilities and function)

The Training Coordinator will be responsible for scheduling, record keeping, budget tracking, and reporting for measurement of training needs and results. This position will coordinate training schedules and evaluate applicable outside training resources. This position will work with the Corporate Training functional area to address training issues. This position will have responsibility to coordinate and track training and development programs, program grants, and initiatives. This position will lead the purchase requisition process for training proposals, relevant quotes, and reconciliation of invoices. Responsible to schedule training courses in coordination with the training team and modify with respect to any changes with internal customers. Provide monthly and annual reports to the Manager of Corporate Training & Development including distribution of training effective surveys. This position will also assist with the administration of the day-to-day operations of the human resources functions, duties, and assist with special projects as needed.

2.Essential Duties and Responsibilities: (Specifically describe the essential duties and responsibilities in order of estimated percentage of time that is spent on each).

Duties and Responsibilities:

% of

Time

Proactively respond to student and management training requests with timely,

accurate and appropriate responses to inquiries. Coordinate and track training

and development programs, program grants, and initiatives

15

Evaluate internal and external training requests and resources. Create requests for

quotes to external vendors for content, schedule, and pricing; and provide findings

to Manager of Corporate Training and Development, for final selection of

training resource. Lead the purchase requisition process for training proposals,

relevant quotes, and reconciliation of invoices

15

Create, publish, and coordinate training schedules with hiring, training, and

workload demands including venue, participant invitations, and materials

production. Ensure available courses are filled to capacity. Responsible to

schedule training courses in coordination with the training team and modify with

respect to any changes with internal customers Manage cancellations in conjunction

with the various departments. Maintain intranet page.

15

Enter training records into HRIS training database and external database

electronic records. Database entry includes the creation of courses, attendance dates,

test scores, certificates, and OJT records to ensure compliance with the FAA,

other regulatory agencies, and the company's needs.

15

Generate and analyze training reports from HRIS, Excel, and SAP for budget,

forecast, and corporate reporting. Tracking, preparation, and timely submission of

state and local training grant packages for reimbursement to the company.

Create training surveys. Analyze data and provide feedback to the Corporate

Training Department regarding course requests and evaluations. Provide monthly

and annual reports to the Manager of Corporate Training & Development

including distribution of training effective surveys post course completion.

15

6

Provide skilled administrative support with the day-to-day operations of the

Human resources functions and duties, and assist management with special projects as needed. Example, monthly reporting of foreign national data, I9 logs, running background checks, preparing/tracking/processing of requests to spend, posting invoices, first level resume screening, scheduling interviews, creating templates and forms, and running complex ad-hoc excel reports.

20

Perform other duties and fulfill other responsibilities as assigned.

5

TOTAL:

100%

• Qualifications for Position:

A. Education

BS degree in Business Administration, or equivalent experience

B. Experience

Three to five years of industry experience required, with a minimum of two years in a

Similar role. Must have at least 1 year working knowledge in SAP. Working knowledge of

ADP Work Force Now is a plus.

C. Competencies & Attributes

• Proficient understanding of manufacturing terminology

• Ability to access customer needs

• Ability to track and analyze data

• Must have attention to detail

• Excellent organizational and time management skills

• Strong written and oral communications skills

• Ability to maintain strict confidentiality

• High degree of PC competence, including HRIS, Microsoft Office Suite, and SAP.

D. Licensure/Certification

Not applicable

Equal Opportunity Employer/Vet/Disability