Training & Exercise Regional Planner (Two Year Grant-Funded Position)

City Of Boston, MA Boston , MA 02298

Posted 1 month ago

Overview THIS IS A TWO (2) YEAR GRANT FUNDED POSITION.

Brief Job Description (essential functions of the job):

The Mayor's Office of Emergency Management coordinates the City's homeland security and emergency management programs. OEM's Mission is to enhance the City of Boston and Metro-Boston Homeland Security Region's capacity to prevent, protect against, respond to, and recover from emergencies. Working in close partnership with Boston's public safety and public health agencies, OEM plans and prepares for emergencies, educates the public about preparedness, conducts training, exercises and drills, and performs other services to support the City and Region's overall preparedness. OEM follows an all-hazards approach preparing for emergencies of different types - whether they be natural or man-made.

The City of Boston Mayor's Office of Emergency Management (OEM) seeks a highly qualified candidate to serve as Training & Exercise Regional Planner. The position is funded under the Department of Homeland Security's Urban Area Security Initiative (UASI) program. Successful candidate will have strong project management, grant management, and communication skills, and will be responsible for supporting components of the UASI program.

Under the supervision of a Training & Exercise Project Director, the Training and Exercise Regional Planner is responsible for staffing/supporting subcommittees tasked with oversight of Department of Homeland Security-funded investment areas and related projects within the Metro Boston Homeland Security Region (MBHSR) in order to promote and support the MBHSR cross-jurisdiction/cross-discipline homeland security strategy.

Responsibilities

Project Coordination:

  • Serves as the point of contact for the MBHSR Regional Training and Exercise Program in accordance with the Multi-Year Training and Exercise Plan (MYTEP) and applicable local, state and federal guidelines and related projects.

  • Assists in the creation of specific regional and multi-discipline training and exercise project plans within all investment areas as assigned.

  • Schedules, coordinates, and supports the delivery of training courses and programs in accordance with the MYTEP.

  • Supports implementation of Investment subcommittee recommendations to include equipment procurement and ensuring accountability of contractors.

  • Coordinates and attends meetings, presentations, and trainings as required.

  • Establishes and monitors project metrics and milestones, performs project review and analysis to determine effectiveness, and develops and implements corresponding recommendations for changes and improvements.

  • Ensures that all training is in compliance with Federal/State/Local standards including Environmental and Historic Preservation Compliance Review (EHP) and City of Boston purchasing requirements.

  • Maintains an up-to-date electronic training and exercise calendar accessible to regional stakeholders.

  • Maintains detailed training and exercise records and reports for auditing purposes (e.g. course outlines, programs of instruction, attendance rosters, after action reports, corrective action plans, and invoices/fiscal records) and project budgets.

  • Coordinates and processes all training and exercise related reimbursement requests.

  • Provides information and resources on the grant reimbursement process and other administrative requirements for trainings and exercises.

Stakeholder Facilitation:

  • Maintains strong working relationships with regional and City stakeholders.

  • Facilitates meetings for Investment subcommittees as well as other working groups.

  • Supports Investment subcommittee members in developing regional Investment strategies and plans and in prioritizing project ideas and activities.

  • Develops and presents briefing materials.

  • Represents OEM at official functions, inter-agency meetings and appropriate training sessions as required.

Performs related work as required.

Required to work any emergency or planned event as directed by the Chief or designee.

Minimum Entrance Qualifications

  • At least one (1) year of experience in planning, implementing, and coordinating complex projects.

  • A bachelor's degree in public administration, public policy, business, or related field strongly preferred.

  • Ability to analyze and interpret data.

  • Ability to communicate effectively orally and in writing.

  • Ability to organize work; to maintain records; and to identify and resolve problems.

  • Proficiency in Microsoft Word, Excel, and PowerPoint.

  • Strong project management and grant management skills.

  • Must have and maintain a current Massachusetts Class D Driver's License.

  • Knowledge of local, state, and federal homeland security or emergency preparedness ordinances, regulations, guidelines and procedures preferred.

  • Ability to exercise good judgement and focus on detail as required by the job.

CORI/SORI Checks Required

Boston Residency Required

Terms:

Union/Salary Plan/Grade: Nonunion/MO-7

Hours per week: 35


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