Training Admin Specialist - Teterboro, NJ

Responsibilities for this Position

Training Admin Specialist - Teterboro, NJ

Location: Teterboro, NJ, US

Job Category: Flight Services

Career Level: Professional

Requisition Id: 2448

Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to some 4,000 employees, and some 50 locations worldwide.

Aircraft Management, Aircraft Sales, Charter, Completions, Defence, FBO, Fixed and Rotary Wing Maintenance, and Staffing. Behind every seamless Jet Aviation experience, is a team of dedicated professionals perfecting the art of flight. The artisans of aviation.

The craft that brings our customers journey to life. In the hangar, on the ground, and behind the scenes. Enabling global flight, with passion.

Position Summary

This position will be responsible for administrative and logistical support with respect to training events, including tracking of and allocation of training events to their associated crew members within Jet Aviations provided software.

Candidate will receive training on Jet Aviations technological line up of Avianis the Flight Operations Software tool, Quickbase, Jetpay, baasware and Microsoft 365 business suite allowing them to better support allocation of training and maintenance costs within Jet Aviations system

Minimum Requirements

• At least two years of experience in a professional/corporate environment

• Proficient use of MS Office tools including MS Word and Excel

Main Responsibilities

Accurately input and update information related to training events, maintenance purchases and associated information in Jet Aviations internal systems.

Ensure data consistency and integrity, taking proactive steps to rectify any discrepancies.

Work closely with various teams, including training, logistics, finance, and operations, to ensure seamless execution of training events.

Communicate with internal teams and external partners to gather necessary information for event coordination and completion of logistical, and administrative tasks in order to fulfill our contractual agreements with our vendors.

Follows specific Company processes and procedures related to these responsibilities and identifies improvements to maximize these activities.

Performs other duties as assigned.

Represent Jet Aviation as one company internally and externally with industry groups, regulatory bodies and the General Dynamics network.

Desired Characteristics

Strong collaboration skills and team orientation.

Familiarity with aviation technologies and terminology.

Excellent organizational skills.

Quality driven with a passion for excellence.

Has a pleasant, friendly, and helpful manner to deliver the best experience to customers and colleagues.

Quality driven with a passion for excellence to represent Jet Aviation as a Brand Ambassador.

Demonstration and commitment to Jet Aviation values (Trust, Honesty, Alignment, Transparency).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision required for this job include, close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust and focus.

Jet Aviation provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Jet Aviation, where individuals are hired, employed, recognized, and advance based upon their individual skills and abilities and without regard to an individual's race, color, national origin, age, religion, physical or mental disability status, sex, gender, sexual orientation, gender identity or expression, transgender status, genetic information, marital status, pregnancy (including childbirth, lactation and related medical conditions), status as a protected veteran or any status or characteristic protected from employment discrimination under applicable federal, state and local laws (EEO status). This policy applies to all terms and conditions of employment, including, but not limited to, recruitment and hiring, compensation, benefits, promotions, termination, layoff, recall, transfer, and opportunities for training and advancement.