Trade Show Operations Coordinator

Trade Show Operations Coordinator

Job Type:
Full Time - Exempt, Remote

This position is not eligible for sponsorship or approved for third party recruiters.

The Challenge and The Opportunity

Are you a seasoned professional with a knack for orchestrating successful events? Join Superior Threads as our Trade Show Operations Coordinator, where you'll spearhead our presence at over 20 consumer and business-to-business shows annually. We're seeking someone with a proven track record in event coordination and a passion for ensuring our brand shines on every occasion. If you're ready to take charge and drive our trade show strategy forward, read on!

Key Responsibilities:

• Collaborate closely with the marketing team to align show strategies with product promotion goals.
• Cultivate strong relationships with event sponsors and service providers to ensure seamless execution.
• Manage show budgets, negotiate vendor contracts, and implement cost-effective solutions.
• Develop standardized workflows for efficient trade show planning and execution.
• Handle show registrations and contracts promptly to secure optimal booth locations and discounts.
• Coordinate logistics for on-site needs such as tables, electrical, and other essentials.
• Determine staffing requirements, schedule employees and contractors, and provide necessary guidance.
• Train and assign roles to contract workers, ensuring effective representation of our brand.
• Attend trade shows, appointing leads when unable to attend personally.
• Oversee and assist with booth setup and breakdown, adhering to exhibitor kit deadlines.
• Address any issues that arise during events with professionalism and confidence.
• Manage cash handling tasks and reporting, ensuring accurate accounting.
• Arrange travel and accommodations for company staff attending each show.
• Conduct post-show inventory and replenish products as needed.
• Coordinate with vendors and warehouse teams to facilitate timely product delivery.
• Conduct post-event evaluations to measure success and identify areas for improvement.

The Team

You will work with a team of talented individuals who are always striving to better understand and serve our customers. The team is exceptionally collaborative. We value communication, flexibility, teamwork, and honest critique.

The Company

Crafts Group, a Premier Needle Arts (PNA) company, is responsible for managing a portfolio of four well-known consumer brands: Superior Threads, Knit Picks, Connecting Threads, and Crochet.com. Our approach is hands-on, and our priority is to provide fabrics, threads, yarns, and tools that align with our customers' preferences while maintaining exceptional quality.

Our brands are available through various channels, including our dedicated consumer websites, Amazon, wholesale distributors, local retail partners, and consumer shows. Crafts Group is headquartered in Vancouver, WA just north of Portland, OR and is a proud member of the Blue Point Capital Partners family.

As an equal opportunity employer, Crafts Group and Premier Needle Arts are dedicated to fostering a supportive and inclusive work environment. We value each team member, empowering them to reach their full potential. We are committed to creating an inclusive atmosphere for all employees. Join us in inspiring a love for creativity among our customers. 

Requirements

The Ideal Candidate Will Have:

• Proven experience in coordinating trade shows, events, or conferences.
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Ability to work well under pressure and adapt to changing circumstances.
• Proficiency in budget management and negotiation.
• Willingness to travel frequently and work weekends as needed.

Physical Requirements: 

Must be able to stand for long periods of time, as well as bend, stoop, reach and lift up to 50 lbs (inventory, booth setup/teardown, etc.).

Benefits

Compensation

We provide a competitive compensation package; pay rates are based on your skills, experience and metropolitan area. In addition to that, we offer bonus opportunities and a comprehensive benefits package.

The starting pay range is:

$55,000 - $63,375 per year for Washington

$52,100 - $62,725 per year for Utah

$52,400 - $62,725 per year for Ohio

$53,100 - $63,050 per year for Rhode Island

Candidates from different locations within the United States may receive varying salary offers.

Benefits

• Multiple medical, dental and vision plan options after 30 days (with company contributions to the premium costs).

• Healthcare Savings and Flexible Spending Accounts.
• Company-paid Life, AD&D, Short Term Disability, Long-Term Disability, and worldwide travel assistance benefits.
• Voluntary life and income replacement plans.
• Robust Employee Assistance Program that includes counseling, legal, financial and health advocacy services.
• 401(k) Retirement Savings Plan with Employer Match.
• Generous paid time off and holiday pay policies.
• Employee discounts at all Premier Needle Arts companies!!