Trade Show Coordinator

Position Overview:

Trade Show and Event Coordinator is a well-organized, go getter that understands management and preparation for trade shows and events. The Trade Show and Event Coordinator is responsible for being the primary point of contact for all tasks related to event organization, set up, scheduling and general management. Their primary goal is setting us up to successfully outperform our ambitious show plans and enable continued success in generating excitement everywhere we go. Collaborating between Product Development, Brand Management, Creative, eCommerce, Sales, and Operations, this individual will be responsible for leading us in a direction that exceeds all expectations for our show plans.

Location: This is an in-office/non-remote role based out of our Maryville, TN location. Substantial travel is required for training and to perform the duties and responsibilities associated with the position.

Education and Experience:

• Bachelor's degree in business, marketing or related field

• 3+ Years of coordinating events or other similar activities

• 3+ Years coordinating travel and other general admin tasks

• Passion for the outdoor industry is preferred

• Experience in the outdoor industry is preferred

Competencies and Skills:

• Superior project, time and budget management skills

• Ability to plan, organize and execute multiple ongoing tasks at the same time

• Excellent communication and presentation skills

• Strong at building partnerships, ability to work with leadership team

• Sense of urgency and results oriented

• Flexible, adaptable, intellectually curious

• Organized, attention to detail

• Self-motivated

• Team oriented

• High integrity

Essential Duties and Responsibilities:

• Execute trade show plans and event organization in support of Marketing goals

• Manage booth storage, product sample availability, shipping, set up, take down, etc. for each event

• Manage 3rd party relationships that partner with us to develop, design and support our trade show booths and needs

• Manage relationships with each event venue or company responsible for each show or event

• Coordinate with marketing, sales, operations and product development teams to ensure all parties event and show needs are accounted for and properly executed

• Work with brand management team to help drive product launch process and ensure channel deliverables are met as directed

• Assist in preparation and presentation of annual trade show and event budget for the ongoing and future needs of each brand

• Assist with coordination of promotional material development that is directly associated with any event or show

• Monitor and report regularly on competitive trade show and event activity to help brand managers proactively respond and set us up to constantly be the unanimous leader in grassroots marketing from shows and events

• Create and maintain meeting schedules for each event and for all attendees

• Attend all primary industry trade shows

• Perform other job-related duties and responsibilities as may be assigned from time to time.

NOTE: This list presents only the principal duties of the position and is not intended to be comprehensive. The duties and responsibilities listed above may be changed or supplemented at any time in accordance with business needs and conditions.

Physical Demands:

• Works in an office environment

• Regular and predictable attendance is required

• Some work is required in "off-hours" for business meetings/company events

• Ability to sit for prolonged periods of time in front of a computer

• Ability to move about facility on regular basis to perform physical activities, such as, but not limited to, lifting heavy equipment (up to 50 lbs. unassisted), bending, standing, climbing or walking

• Visual and hearing acuity

• Ability to travel 15% of the work schedule

NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment and Personal Protective Equipment:

Within any of our facilities, employees may be exposed to manufacturing noise, airborne liquid chemicals, fine particulate dust, ambient temperatures, and industrial lighting. Work environment is similar to most manufacturing and distribution operations. May be exposed to excessive noise, temperatures, hazards associated with working around moving machinery, work in confined quarters, exposure to vibrations and shop lighting, continuous exposure to hot temperatures, may be humid, odors, dust, continuous exposure to mechanical hazards, and occasional exposure to chemical hazards.

The following Personal Protective Equipment is required:

• Safety glasses with side shields and hearing protection required when on manufacturing floor

The use of additional personal protective equipment (PPE) may be required when a job task(s) is being completed in or around your assigned department or in another department, this includes safety eyewear, hearing protection, and safety footwear.

Updated 6/20/24