Title School District Test Coordinator

Description

JOB TITLE: TITLE School District Test Coordinator

DEPARTMENT: Curriculum

REPORTS TO: Director of Educational Services

FLSA STATUS/CLASSIFICATION: Exempt

SUPERVISORY DUTIES: None

APPROVED ON: 6/20/2024

SUMMARY:

The School District Test Coordinator plays a critical role in ensuring the smooth administration of standardized tests within the district. This position involves coordinating various aspects of testing programs, liaising with administrators, teachers, and external testing agencies, and ensuring compliance with testing regulations and policies.

PLEASE NOTE: This position is funded through the Elementary and Secondary Education Act (TITLE GRANT). The funding for this position is contingent on grant approval and grant funding.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Test Administration Coordination:

o Coordinate the scheduling and logistics of standardized tests across multiple schools within the district.

o Ensure that all testing materials are ordered, received, distributed, and returned according to established timelines and procedures.

o Oversee the setup of testing environments, including the arrangement of testing rooms and equipment.

• Training and Support:

o Provide training and support to school staff involved in test administration, including test proctors and administrators.

o Develop and distribute instructional materials and resources to assist staff in understanding testing procedures and protocols.

o Serve as a resource for troubleshooting issues related to test administration.

• Compliance and Regulation:

o Stay informed about state and federal regulations governing standardized testing, and ensure that all testing activities comply with relevant laws and policies.

o Maintain accurate records of testing activities, including attendance, accommodations, and any incidents that may affect test integrity.

o Collaborate with district leadership to implement policies and procedures that support effective test administration and compliance.

• Data Management and Analysis:

o Collect, organize, and analyze data related to test administration, including student performance, participation rates, and demographic information.

o Generate reports and summaries to inform district stakeholders about testing outcomes and trends.

o Use data analysis to identify areas for improvement and inform decision-making related to instructional strategies and resource allocation.

• Communication and Collaboration:

o Serve as the primary point of contact for communication between the district, schools, testing agencies, and other stakeholders regarding testing matters.

o Collaborate with district personnel, including curriculum specialists and instructional coaches, to align testing efforts with broader educational goals and initiatives.

o Communicate testing schedules, procedures, and requirements to students, parents, and staff in a clear and timely manner.

KNOWLEDGE, SKILLS & ABILITIES:

• Ability to operate computer-related hardware and software programs

• Ability to communicate effectively verbally and in writing

• Ability to maintain confidentiality

• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations

• Ability to work cooperatively and courteously with staff, students, parents and community members

• Knowledge of applicable Federal and State laws, district procedures and Board policies

• Ability to handle confrontation and conflict without an emotional response

QUALIFICATIONS & REQUIREMENTS:

Education & Experience:

• Bachelor's degree in education, educational administration, or a related field (Master's degree preferred).

• Experience working in a school or district setting, with a strong understanding of educational policies and procedures.

• Familiarity with standardized testing practices and regulations, including experience administering tests such as state assessments, AP exams, or SAT/ACT.

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines simultaneously.

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.

• Proficiency in data analysis and report writing, with experience using software applications such as Microsoft Excel or Google Sheets.

• Flexibility and adaptability to respond to changing priorities and circumstances in a fast-paced environment.

• Criminal justice/Fingerprint clearance

Computer Proficiency: Demonstrated general proficiency in computer programs such as Google, Microsoft Excel, Word.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to reach with hands and arms. The employee is frequently required to sit, bend, stoop, stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.

WORK ENVIRONMENT:

The School District Test Coordinator typically works in a district office setting, with occasional travel to school sites during testing periods. This position may require some evening or weekend hours, especially during peak testing seasons.

Disclaimer: The duties and responsibilities identified in this position description are illustrative only and are in no way intended to be a complete list of activities that may be required of an incumbent. The information contained in this job description is for compliance with the American Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

Shift TypePart-TimeSalary RangePer YearLocationDistrict Office

Applications Accepted

Start Date06/25/2024

Job Contact

NameKate JohansenTitleDirector of Educational ServicesEmailPhone928-759-4010