Title Maintenance Clerk

Introduction

Step into the dynamic world of property management with the role of a Title Maintenance Clerk. Dive into the heart of real estate transactions, where every document holds the key to understanding ownership histories and ensuring the integrity of property records.

In this essential position, you'll find yourself at the forefront of maintaining accurate and accessible information, playing a vital role in supporting both the public and administrative processes. Are you fascinated by the intricate tapestry of real estate transactions and the stories they tell? Imagine a role where every document is a piece of history, every transcription a thread in the fabric of property ownership.

In this role, you're not just managing paperwork; you're unraveling the mysteries of land titles, tracing the lineage of ownership, and ensuring the accuracy of vital records.

It's a journey through time and law, where each keystroke brings clarity to complex property transactions, and every inquiry you handle opens a door to the past and present of our community's real estate landscape.

PRIMARY FUNCTIONS

This is specialized clerical work, focused on the management and transcription of property records. Work involves the transcription of recorded sales of property for identification of ownership.

The Title Maintenance Clerk also assists the public with inquiries related to ownership and title issues. Work is performed under the supervision of an administrative superior and is reviewed through observation of results.

TYPICAL DUTIES AND RESPONSIBILITIES

Transcribes and maintains records of property transfers, deeds, and other related documents. Assists in preparing reports, documents, and correspondence related to property transfers, assessments, and other related administrative tasks.

Compiles and maintains lists of property divisions, subdivisions, and merges for mapping purposes. Notifies relevant authorities, such as the Real Estate Assessor, of any necessary property splits or merges. Maintains accurate indexes of grantor/grantee information.

Provides assistance to the general public, both in person and over the phone, by addressing inquiries related to property ownership, title issues, and other relevant matters. Verifies property data to ensure accuracy of listing information.

Performs various clerical duties, such as filing, data entry, scanning documents, and maintaining records. Performs related duties as required.

EDUCATION, QUALIFICATIONS & EXPERIENCE

Graduation from high school, supplemented by courses or training in business administration, public administration, and/or legal research; and 1 to 3 years of experience in clerical work with public records or real estate. Training in Real Estate principles desirable.

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

Considerable knowledge of land records, deeds, transfers, assessment procedures and Grand List compilation. Demonstrated ability to understand and interpret complex property documents accurately.

Strong research skills are required to investigate questionable records and ensure data accuracy. Ability to make minor decisions in accordance with rules and regulations of office policy, as well as state and local levels. Candidates should demonstrate sound judgment and the capacity to apply procedures effectively.

Ability to research and satisfactorily list cut ups of property to be included in the city mapping procedures. Knowledge of Microsoft Office Suite (Word, Excel, Outlook) at an intermediate level, and the ability to learn additional computer programs/systems in use in the Assessor's Office within a reasonable amount of time. Ability to perform clerical tasks accurately with minimal supervision.

Skill in prioritizing tasks, managing multiple responsibilities, and meeting deadlines in a fast-paced environment. Ability to establish and maintain effective working relationships with public officials, staff, contractors, and the general public. Ability to demonstrate exceptional customer service and communication skills. Understanding of the importance of safeguarding sensitive information and adherence to data privacy regulations.

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a General Fund, 'Tested' position. This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees.. Bargaining agreements available to review HERE.

General Funded hires into this class are not covered by Social Security and will not pay Social Security taxes. They instead participate in the City Pension; the employee contribution rate is 9% of pay. Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening accordance with the City's Drug Free Workplace Policy*, and (3) a 90-day probationary period.

Instructions and information on this pre-employment process are included in Conditional Offer of Employment. Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.

Selection Plan

Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date. It is critical that you complete the application thoroughly and submit information as outlined above, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process.

This information may be used to determine the eligibility list. As such, this job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date. Information regarding the employment and selection process can be found HERE.

Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.

Conclusion

To apply for this opportunity: Complete your User Registration.

You are encouraged to save your Applicant Profile for future use. You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting. MAKE SURE the job you are applying for is named at the top of the page as you review your application!

Review or modify your application for that position Click 'Ready to Send App' or the 'Send' tab; read page and click the attestation Click 'Send to City of New Haven' You will be redirected to 'CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION' You will also receive an email and text, if a number was provided, confirming your submission If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at NHJobs@newhavenct.gov Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.