Title III Connect For Student Success Project Assistant - Grant Funded

We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.

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Department: Learning

Reports To: Project Manager, Learning Division

FLSA Status: Non-Exempt

Amount of Travel Required: Some travel possible

Salary Grade: B

Positions Supervised: None

LOCATION: Green Bay Campus

STANDARD HOURS: 37.5 hours per week. Monday

• Friday 8:00 a.m.

• 4:00 p.m.; Flexibility to work other hours as needed.

WAGE RANGE*: $18.98 - $20.46 per hour

Grant Funded through September 30, 2026

POSITION SUMMARY

This is a limited-term U.S. Department of Education grant funded position that will provide administrative support for the Title III: Connect for Student Success Grant Project Manager (75%). Primary responsibilities will include: communicating with and responding to project-related questions from within NWTC, consultants, and external evaluator, as well as scheduling meetings, preparing information for group dissemination, assist in building a communications campaign for the Teaching and Learning Center, and maintaining project documentation and files.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.

Essential Functions Statement(s)

• Provide Administrative Assistant duties to the Title III: Connect for Student Success Grant Project Manager, who will oversee the U.S. Department of Education funded Title III Strengthening Institutions Program grant.

• Communicate with and respond to project-related questions from within NWTC, consultants, and the external evaluator.

• Schedule, coordinate, prepare and distribute agendas for a variety of meetings, take meeting minutes and follow-up with meeting participants regarding assignments, timelines, etc.

• Create complex material and reports using word processing, spreadsheet software, database software, and presentation software.

• Maintain project files, manage schedules, and mail. Order office supplies.

• Assist with data entry and the compilation of data for grant reports as per U.S. Department of Education requirements.

• Reconcile and process expense reports, payment authorizations, originate budget transfers, travel/professional development requests, pro-card purchases, and petty cash reimbursements. Manage, allocate, and reconcile accounts accordingly. Track grant expenses and ensure alignment with federal cost principles.

• Assist in ensuring compliance with the U.S. Department of Education regulations. Maintain records to document compliance and ensure internal controls.

• Analysis of change request of budget and project scope to make recommendation to Project Manager and U.S. Department of Education.

• Assist key personnel and the external evaluation in gathering information.

• Collaborate with TLC leadership to promote its programs and services via the intranet, build out electronic assets, and compile TLC utilization trend data.

• Assist Project Manager with documenting impacts and dissemination to larger College stakeholders.

POSITION QUALIFICATIONS

Competency Statement(s)

• Values

• Demonstrate behaviors and action that support the College's values

• Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.

• Student Success

• Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.

• Diversity Oriented- Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.

• Accountability

• Ability to accept responsibility and account for his/her actions.

• Accuracy

• Ability to perform work accurately and thoroughly.

• Communication, Written

• Ability to communicate in writing clearly and concisely.

• Communication, Oral

• Ability to communicate effectively with others using the spoken word.

• Communication, Digital

• Ability to communicate effectively though diverse media elements

• Project Management

• Ability to organize and direct a project to completion.

• Organized

• Possessing the trait of being organized or following a systematic method of performing a task.

• Detail Oriented

• Ability to pay attention to the minute details of a project or task.

• Time Management

• Ability to utilize the available time to organize and complete work within given deadlines.

SKILLS & ABILITIES

Education: Associate's Degree in Administrative Professional, Project Management, or similar program

Experience: Two years related project experience preferred.

An equivalent combination of education and work experience may be considered.

Cultural Competence: Demonstrated commitment to diversity, equity, and inclusion and sensitivity to and understanding of a diverse community of college students, faculty, and staff.

• NWTC welcomes candidates who currently possess the desired skills and experience and are committed to learning and growing.

Computer Skills

Microsoft Office Suite, Visio, SharePoint or similar tool, Adobe Acrobat Professional, and web based survey tools and formats.

Certificates & Licenses

Must possess a valid Wisconsin Driver's License and be insurable under the District's standard vehicle/liability insurance policy.

PHYSICAL DEMANDS

Physical Demands

Lift/Carry

Stand

O (Occasionally)

Walk

O (Occasionally)

Sit

C (Constantly)

Handling / Fingering

O (Occasionally)

Reach Outward

O (Occasionally)

Reach Above Shoulder

O (Occasionally)

Climb

N (Not Applicable)

Crawl

N (Not Applicable)

Squat or Kneel

O (Occasionally)

Bend

O (Occasionally)

10 lbs or less

O (Occasionally)

11-20 lbs

N (Not Applicable)

21-50 lbs

N (Not Applicable)

51-100 lbs

N (Not Applicable)

Over 100 lbs

N (Not Applicable)

Push/Pull

12 lbs or less

O (Occasionally)

13-25 lbs

N (Not Applicable)

26-40 lbs

N (Not Applicable)

41-100 lbs

N (Not Applicable)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

We strive to accommodate any individual who requires adjustments to ensure a fair and equal employment process. If you require specific accommodations during the application and/or screening process due to a disability or other reasons, please contact Talent and Culture at talentandculture@nwtc.edu or 920-498-6286.

Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Talent and Culture.

NWTC does not discriminate on the basis of political affiliation, age, race, creed, marital status, color, religion, sex (including sexual orientation, gender identity, and gender expression), national origin, disability, veteran status, genetic testing or other applicable legislated categories, ("each a protected class"). Inquiries regarding the College's nondiscrimination policies may be directed to the Vice President for Diversity, Equity, and Inclusion at (920) 498-6826 or equity@nwtc.edu.