Timekeeping Payroll Specialist - Oceanside, CA

Kellermeyer Bergensons Services Oceanside , CA 92057

Posted 2 months ago

JOB DESCRIPTION: IDENTIFICATION

Job Title: Timekeeping Payroll Specialist

Department: Payroll

FLSA Classification: Non-exempt

Reports To: Payroll Manager

Status: Full-time

Pay: $15.00/hour

OVERVIEW OF JOB

The Timekeeping Payroll Specialist is responsible for researching missing punch information and entering data into the timekeeping system.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Job responsibilities include, but are not limited to:

  • Provides customer service and support to Field and Corporate staff, via telephone, e-mail, and in-person interactions, always maintaining a high level of professionalism and empathy

  • Verifies hours and information submitted via email from direct managers

  • Enters data into the Kronos Timekeeping System with high attention to detail and accuracy

  • Researches and resolves daily missed punch information through on-going communications with employees and managers

  • Assists with requests relating to payroll and time-keeping functions and/or information

  • Escalates various employee payroll issues to immediate manager for counseling

  • Follows safety rules

  • Other duties as assigned

ADDITIONAL DUTIES AND RESPONSIBILITIES

  • Additional activities as requested by management

KNOWLEDGE, SKILLS, AND COMPETENCIES

Knowledge:

  • Timekeeping software; Kronos preferred

Skills

  • Bilingual in English and Spanish

  • Excellent communication skills; oral and written in both English and Spanish

  • Possess the ability to learn and navigate the software, ensuring the accuracy of data entries

  • Strong attention to detail; able to spot check potential issues

  • Proficient in keyboarding data into Kronos

  • Possess the ability to work independently and with a team

  • Able to handle multiple tasks with a sense of urgency

  • Maintain strict confidentiality and discretion regarding employee personal information

  • Able to use Microsoft Software: Microsoft Word, Excel, Outlook, and calculators

Competencies

  • Accurate

  • Effective and concise communicator; use of simple language to gain needed understanding

  • Adaptability

  • Detail-oriented

EXPERIENCE

  • 2 years of payroll-related experience preferred

EDUCATION

  • Associate degree

WORK SCHEDULE

  • Regular work schedule with the possibility of overtime if needed; weekend shifts available; work weekends or holidays as needed.

WORK CONDITIONS/PHYSICAL REQUIREMENTS

The work conditions and physical environments described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

  • Extended periods of work seated at a desk; repetitive hand motions; prolonged use of computer; occasionally lift and carry up to 25 lbs.

  • Ability to speak clearly (use of voice)

  • Vision requirements include close vision, distance vision, moderate peripheral vision, depth perception, and ability to adjust focus

Environment:

  • Office environment generally mild to moderate conditions including varying temperatures and noise levels conducive to a busy workplace and office equipment

  • Lighting varies based on building requirements and may be adjusted within reason

  • Time constraints and related pressures to complete work are high

Travel

  • Not required

COMPANY OVERVIEW

For over 70 years, Kellermeyer Bergensons Services (KBS) has delivered best-in-class property services to major retailers, healthcare, churches, and commercial facilities across the United States. Our core services are janitorial, facilities repair and maintenance, landscape management, and parking lot maintenance services. Kellermeyer Bergensons is reliable, cost-effective, and professional. Our property services offerings allow our customers the option to bundle a combination of services or to select single services.

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Timekeeping Payroll Specialist - Oceanside, CA

Kellermeyer Bergensons Services