The Monographic Receipts Management Assistant, Sr. - Libraries

Duke University Durham , NC 27701

Posted 2 months ago

The Monographic Receipts Management Assistant Senior receives and checks in monographic materials in all formats, prepares invoices for payment, performs copy cataloging, and prepares materials for original cataloging. Works under general supervision,but exercises considerable independent judgment in performing daily activities.

Responsibilities

  • Opens shipments of monograph materials and verifies contents against accompanying invoice or packing slip; identifies and resolves any discrepancies.

  • Searches online catalog for matching bibliographic record; searches OCLC and imports record when no matching bibliographic record is present in local system, or if existing bibliographic record does not meet criteria for copy cataloging. Creates brief bibliographic record when necessary.

  • Affixes barcode label to each volume and creates order, holdings, and item records, as needed, based on established guidelines; checks in monographic materials by updating on order status to show material has been received.

  • Creates online invoice in local system, including the invoice header and line itemsinformation; ensures accuracy and completeness of invoice information (i.e., vendor address, amount charged, and fund code); routes print copy of invoice to Acquisitions Services.

  • Initiates and follows up on communication with vendors to resolve receipt problems, return duplicate materials, and/or process credits; maintains information concerning vendor correspondence, invoices, and returns.

  • Notifies Acquisitions to cancel outstanding orders identified as duplicate materials; consults with Accounting to resolve payment and invoicing issues.

  • Performs copy cataloging for monographs in all formats and Roman alphabet languages that meet established criteria; edits description as needed to correct typos and mistranscriptions. Makes library location and binding decisions within established guidelines.

  • Assists with training and revising the work of new staff and student assistants performing similar work.

  • Maintains and submits work statistics to supervisor at the end of each month.

  • Attends and participates in required meetings, workshops, and planning sessions.

  • Performs other duties as assigned.

Supervisory Responsibilities

  • None

Qualifications It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning and a commitment to diversity.

Education: Required: Two years post-secondary education, or equivalent combination of relevant education and experience. Preferred: BA/BS Experience: Required: Requires one year of library experience or equivalent to obtain a specialized knowledge of library systems and procedures; excellent interpersonal, oral and written communication skills; able to work independently and as a member of a team in a task-oriented, high production environment; demonstrated proficiency using computer based technology and ability to adapt to new technologies; ability to effectively organize and prioritize daily work; demonstrated commitment to providing outstanding customer services. Preferred: Prior experience working in an academic research library; reading knowledge of one or more European languages; previous experience with bibliographic searching, copy cataloging, or other technical services functions; familiarity with OCLC, Aleph, and/or other online bibliographic/acquisitions databases.

Working Conditions

  • Must be able to lift at least 30 pounds, and to unload, shelve, and shift large quantities of library materials

  • Must be able to work in a place where exposure to materials containing dust or mold is possible

  • Frequent bending, crouching, stooping

  • Normal office environment

These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Salary and Benefits $15.91 per hour (minimum). Comprehensive benefits package upon eligibility includes vacation, 13 holidays, sick leave, health, dental, disability, life insurance, educational assistance, and tuition grants. Environment Since its founding in 1924, Duke University has grown into one of the most prestigious private universities in the world and its medical center ranks annually among the top in the nation.

The Duke University Libraries are the shared center of the university's intellectual life, connecting people and ideas. The Libraries consist of the Perkins Library, Bostock Library, Rubenstein Rare Book and Manuscript Library, Lilly Library, and Music Library, and the library at the Duke Marine Laboratory in Beaufort. Duke's library holdings of 6.2 million volumes are among the largest of private universities in the United States.

Duke is a diverse community committed to the principles of excellence, fairness, and respect for all people. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. We believe that when we understand, celebrate, and tap into our uniqueness to creatively solve problems and address shared goals, our possibilities are limitless.

Duke University Libraries value diversity of thought, perspective, experience, and background and are actively committed to a culture of inclusion and respect. Duke's hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities.

The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business. Duke offers a comprehensive benefit package which includes both traditional benefits such as health insurance, leave time and retirement, as well as wide ranging work/life and cultural benefits. Details can be found at: http://www.hr.duke.edu/benefits/index.php.

Application Review of applications will begin immediately and will continue until the position is filled. An electronic resume, cover letter, and list of references should be submitted at: https://hr.duke.edu/careers/apply. Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status.

The Duke University Libraries have a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff. Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideasan exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes.

To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.

Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.

Education

Required: Two years post-secondary education or equivalent combinationof relevant education and experience.

Experience

Required: Requires one year of library experience to obtain aspecialized knowledge of library systems and procedures; excellentinterpersonal, oral and written communication skills; able to workindependently and as a member of a team; demonstrated proficiency usingcomputer based technology and ability to adapt to new technologies;ability to effectively organize and prioritize daily work; demonstratedcommitment to providing outstanding customer services.Preferred: Prior experience working in an academic research libraryOR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE



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The Monographic Receipts Management Assistant, Sr. - Libraries

Duke University