TES Admin Support Associate

Position Details

Position Information

Requisition Number TES2410P Home Org Name Student Center Department Division Name Student Affairs Position Title TES Admin Support Associate Estimated Hours Per Week 40 Anticipated Length of Assignment Fall 2024 Job Summary

Student Affairs at Auburn University is excited to begin the search for an Admin Support Associate! This individual will assist with scheduling the use of the event spaces for meetings and events held by student organizations, university departments, and outside groups using scheduling software.

Provide customer service by greeting and assisting students, faculty, staff, and the general public. Convey information regarding departmental and/or university policies and procedures. Answers inquiries (telephone, email, in-person) regarding pending or confirmed reservations.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time

• Additional assistance during periods of abnormal or peak workloads

• Assistance with special projects

• Seasonal work

• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU student employees are not eligible for TES.

Essential Functions

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.

• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.

• Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.

• Manipulates and prepares data and other information, databases, or reports using a computer.

Minimum Qualifications

Level I - High school diploma or equivalent plus 2 years of experience in clerical and administrative support services

Level II - High school diploma or equivalent plus 4 years of experience in clerical and administrative support services

Substitutions allowed for Experience:

Degrees accepted in lieu of experience requirement, at a rate of one year relevant education per year of required experience. Example: 4 years of education = 4 years of experience

Desired Qualifications

Posting Detail Information

Salary Range $14.62 - $22.02/hourly Work Hours 7:45am-4:45pm, M-F City position is located in: Auburn State position is located: Alabama Posting Date 06/28/2024 Closing Date EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants Quick Link for Internal Postings https://www.auemployment.com/postings/46419

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a high school diploma or equivalent?

• Yes

• No

• Do you have 2 years of experience in clerical and administrative support OR a degree to use in lieu of experience?

• Yes

• No