Tenant Coordinator

Essential Duties and Responsibilities:

• Assist in all aspects of property maintenance and act as the face of Alexandria for tenants.

• Organize, run, and track recurring tenant meetings, and follow up with tenants on outstanding meeting items.

• Direct janitorial, security, and engineering staff as needed.

• Assist in the management of on-site construction activity, including handling tenant access requests, communicating with tenants about scheduled noisy work, and other tenant updates.

• Participate in biweekly site operations meetings with building maintenance, security, and cleaning personnel.

• Assist in planning tenant events.

• Oversee the implementation of property improvement projects and renovations, ensuring minimal disruption to tenant operations.

• Participate in the bid process for selecting vendors.

• Prepare service contracts and purchase orders.

• Conduct regular inspections of tenant spaces and common areas to identify maintenance issues or safety hazards and take appropriate action.

• Maintain current and complete certificates of insurance for tenants and vendors. Review all limits, coverage types, expirations, and additional insureds for compliance.

• Send distribution email blasts to tenants, vendors, and construction partners.

• Special projects/assignments as needed.

Qualifications and Experience:

• Bachelor's degree required.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Self-motivated, independent individual desired.

• Client service-oriented attitude.

• Excellent verbal and written communication skills.

• Desire to pursue a career in the commercial real estate industry.

• Working knowledge in the field of property management and/or real estate.

• Experience with billing, budgeting, and facility management systems is a plus.