Temporary Staff Coordinator

APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE

Human Resources Solutions (HRS) support the human resources needs of the Department of Social Services (DSS), the Human Resources Administration (HRA), and the Department of Homeless Services (DHS) through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.

Human Resources Solutions (HRS)/ Office of Contract Support Services (OCSS) is recruiting for a Clerical Associate IV to function as a Temporary Staff Coordinator who will:

• Assist with preparing (professional & clerical temps) invoices for vendor payment to process.

• Print, review, and data entry invoice data to prepare the vendor payment memos along with the invoice tabulations to properly register and submit the invoices for payment.

• Prepare packages/documents for professional and clerical temps' orientation.

• Coordinate and monitor incoming and outgoing inquiries about collecting temp staff resumes, coordinating job interviews, onboarding, or termination temp staff, ensuring that each program stay within their allocated budget and headcount.

• Maintain comprehensive temp reconciliation tracking report by making all necessary adjustments.

• Liaise with both external (temp agencies, current/future vendors) and internal units of DSS, both processing units (such as HRPBs, CityTime team and Photo ID process with Recruitment unit) and DSS Programs who are actively hiring temporary staff.

• Supervise and train temps who are responsible for confirming temps order forms and forward to the temp agencies, confirming start date, sending city-time request, scheduling HRA ID, and assisting on mini projects within OCSS unit.

Minimum Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.