Temporary Records Coordinator

Your Opportunity

Are you interested in being part of positive changes in child welfare services?

Founded in 1975 with locations across California, Aspiranet is a trusted neighbor, partner and care provider that exists to help families thrive. With personalized care, Aspiranet offers a unique blend of services including foster family support, residential care, adoption services, and services for foster youth transitioning to adulthood, mental health services, intensive home-based care, and community-based family resources. We celebrate our values of respect, integrity, courage and hope through our work, and most importantly, our people.

Aspiranet staff gain inspiration from human connection and understand that success is the product of teamwork. We seek champions for our mission and those committed to excellence.

Your Future Team

When you work for Aspiranet, you join a committed team whose efforts positively affect children and families.

Your Impact

The File Clerk reports to the Accounts Payable Supervisor and provides general file support to the Accounting Program. Major responsibilities include recording, tracking, filing, and maintaining all related department files, statements and records.

• Record, track, file, and maintain Accounting related files and documents including but not limited to checks, bank statements, contracts, payments and documents from staff, clients, foster parents, customers, and vendors.

• Perform data entry and tracking of records both in hard copy and digital format.

• Maintain files and records compliantly to Aspiranet policy and regulatory standards including on site records, digital and off-site records.

• Ensure both paper and digital files are organized, complete, correctly placed, and legible.

• Ensure the confidentiality and security of all physical and digital copies are maintained.

• Archive files in accordance with Aspiranet policy.

• Perform scanning and photocopying assignments as needed.

• Provide files and copies of backups as needed.

• Cover the reception desk as a backup as needed.

• Perform additional duties as assigned.

Education & Work Experience

• Knowledge of effective filing systems and practices.

• Ability to sort, organize, and file documents accurately and efficiently.

• Communicates clearly and effectively, both verbally and in writing.

• Must be able to comprehend and follow instructions.

• Computer literate with proficiency in Microsoft Office Suite.

• Flexibility and the ability to prioritize multiple tasks and meet deadlines.

• Professional appearance and demeanor.

• Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility; i.e. Fingerprint and child Abuse Index clearance, TB/Health Physical, valid CDL and clean driving record.

Aspiranet engages in value-based decision making to create the best possible outcomes for our stakeholders, including our employees. We offer an excellent work environment and competitive benefits. If our values are inspiring to you and you thrive in a collaborative, team-based environment then ASPIRAnet may be the right choice for you. You may be one step closer to making a difference in a child, family, and community's life.

Compensation: DOE

Benefits: Aspiranet is a collaborative environment where everyone has a voice in creating the best possible outcomes for our clients and our staff. We offer an exceptional work environment and a competitive benefits package for full-time employees. Our benefits package is robust, aimed at keeping you healthy and well, financially secure, providing a work-life balance, and protecting you from the unexpected.

Aspira means hope. We are a network of people bringing hope forward. We look forward to learning what makes you passionate.