Temporary Program Assistant

Department: Temp Center

Salary/Grade: TMP/01

Position: Temporary Program Assistant Donor - and Alumni Relations

Hours: This is a full-time position (40 hours per week/ 8:30am-5pm / M-F hybrid potential after 1 month)

Pay: $21.00 per hour

Campus: Chicago

Approximate start date: 8/5/2024

Approximate end date: 3/31/2025

Northwestern University is seeking a temporary full-time Program Assistant for the Chicago campus.

Temporary Job Description:

Donor Relations duties (2.5 days/week):

• Provide administrative support for donor recognition activities, including preparation, execution, and wrap-up duties for a donor recognition event in October 2024. Tasks include: assisting with mail merges (Word); formatting of digital and printed documents; executing mailings; look-ups/queries in the CATracks constituent database; preparation of Excel spreadsheets; data entry; list management; and data clean-up, as well as assembling event materials, expense reports, etc.

• Perform database updates for current and historical donor recognition signage projects and principal gift donor stewardship tasks.

• Provide administrative support for the Donor Relations group. Print letters and reports; coordinate and execute mailings.

• May be asked to assist with donor-focused events.

• Proofing and editing reports and letters. May assist with other writing, editing, and project management tasks as needed.

• Possibly assist with report layout, finding photos, etc.

Alumni Relations duties (2.5 days/week):

• Provide administrative support for alumni engagement and fundraising activities.

• Event preparation, execution, assembling of gift bags and event materials, and performing event wrap-up duties

• Assist with mail merges (Word); format digital communications and printed documents; execute mailings

• Perform look-ups/queries in the CATracks constituent database; preparation of Excel spreadsheets; data entry; list management; data clean-up

• Produce Expense reports; enter contact reports; and complete prospect research

• Perform phone and telephone outreach to possible event attendees

• Provide customer service support on the alumni phone lines and mailboxes as needed

Preferred Qualifications Required:

• Bachelor's degree

• One year in a communications, business administration, data management, or administrative support role

• Strong data management skills (collection, analysis, distribution, maintenance) and experience with modern database and information system technologies

• Project management skills and demonstrated ability to work on multiple projects simultaneously

• Strong Microsoft Office skills, including advanced use of Word, Outlook, PowerPoint, and especially Excel

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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