Temporary Part-Time: Office Assistant

Position Information (Default Section)

Title Temporary Part-time: Office Assistant Overview Location Blackwood Campus Department Finance & Planning Days and Hours 20 hours per week Requisition Number Job Description

This position is responsible for providing administrative support for the Back-On-Track to Degree Completion program. Demonstrate and promote a culture of diversity, equity and inclusion.

ESSENTIAL FUNCTIONS:

• Ability to work directly with people from diverse racial, ethnic and socio-economic backgrounds.

• Provide administrative support on a daily basis for all aspects of the Back-on-Track to Degree Completion program.

• Apply payments to the appropriate accounts including communicating with the business office for the timing of payments and accurate record keeping.

• Communicate with students regarding stipend payment requirements and document substantiation including class attendance and daycare and rental confirmations, if applicable.

• Maintain successful working relationships with all academic and administrative departments.

• Maintain a database of all related activities for the Back-on-Track Degree Program.

• Maintain Excel workbook for students participating in the program, to include semester registered, course status, payment status, graduation requirements and anticipated graduation date, and any other information as deemed necessary.

• Enter purchase requisitions for payments to be made to students or vendors if needed.

• Support program participation of college recruitment fairs, conferences, open-house events, and related outreach events.

• Create and manage electronic communication with prospective students such as e-newsletters, e-mails, electronic invitations, and other communications to related markets.

• Distribute resource materials for all college supported events.

• Greet, route and answer telephone inquiries.

• All other duties as assigned.

Minimum Qualifications

• Associate degree preferred

• Prior educational administrative experience preferred

• Excellent interpersonal skills: oral and written communications

• Highly energetic, flexible, and motivated with ability to work independently and in a team environment

• Excellent communication skills and the ability to work effectively with a diverse population

• Excellent organizational skills

• Demonstrated ability to follow-up and stay on track with multiple projects

• Experience with Microsoft Office Suite including Word and Excel.

• Experience with Internet technologies, newsletters, blogs, spreadsheets, databases, and presentation software desired

• Availability to work a flexible schedule

Benefits Special Instructions for Applicants

Published Salary Range $20 per hour Job Open Date 05/16/2024 Job Close Date Open Until Filled Yes Job Category Temporary Application Types Accepted Main App - Applicant

Supplemental Questions