Temporary Part Time Hourly Clerical Assistant (Campus Recreation)

The clerical assistant position will supplement the administrative needs of the Department of Campus Recreation

along with the Secretarial Assistant.

Primary Responsibilities:

● Manage approximately 50 student sport club budgets and finances in coordination with the Assistant Director of

Sport Clubs

● Coordinate and manage all sport club travel requests, travel vouchers, and reimbursements

● Knowledge and maintenance of all functions of the front desk systems and services through Innosoft Fusion, while

supporting main office staff

● Assist in purchases and invoices for Campus Recreation operational budget

● Assist in maintaining time and payroll for approximately 200 student and part-time employees

● Assist in daily accounting and reconciliation of financial transactions generated within the department

● Assist in clerical and administrative functions for all of the Assistant Directors and Departmental Director

● Support the Secretarial Assistant with other duties as assigned

Skills Required:

● Well-organized and possesses strong problem-solving ability

● Strong customer service skills

● Attention to detail

● Excellent oral and written communication skills

● Ability to work individually as well as part of the larger team

Required Qualifications:

● High School diploma or equivalent, and/or up to 2 years of relevant office, clerical, bookkeeping or related

experience depending on the duties to be performed

● Must have good knowledge of Microsoft software, Google applications, and other web-based products

Preferred Qualifications:

● Associate or Bachelor's Degree

● Knowledge of banner system

● Ability to learn a variety of university electronic systems.

This position must interact effectively on a daily basis with other Campus Recreation staff, University staff, student staff, and

members. The position will have access to student and employee information that should be kept confidential. The

incumbent will be cross-trained and able to respond to clerical needs as required. Demonstrates ability to work under

minimal supervision and to follow written and oral instructions. The ability to read University correspondence, training

materials, policies and procedures with comprehension sufficient to act appropriately based on the written materials. The

ability to work on multiple tasks, under pressure of deadlines. The ability to work with and as part of a team; to

appropriately prioritize work; and to communicate progress to supervisor on assigned projects.

Hours:

• This temporary, part-time position is assigned no more than twenty-five (25) hours per week and is not to exceed 944 hours per fiscal year. Work is contracted annually to coincide with the fiscal year and is contingent upon budget appropriate

Notes:

• Rowan University has been recognized by ACPA-College Student Educators International, in partnership with Diverse: Issues In Higher Education, as one of the Most Promising Places to Work in Student Affairs 2024.

• Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position

• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position

• Only completed online applications submitted on or before the posted deadline will be considered

Advertised: May 17 2024 Eastern Daylight Time

Applications close: May 31 2024 11:55 PM Eastern Daylight Time