Temporary Office Manager/Admin Assistant Supporting The Team At A Boutique Financial Firm

BCL Search NY , NY 11717

Posted 2 weeks ago

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Our client, a boutique financial firm focused on investing in companies accelerating innovation across the economy, is seeking to hire a full-time, temporary Office Manager / Administrative Assistant to support their team in their New York City office. This is a great opportunity to support a team of committed and talented individuals at a close-knit firm. A successful candidate must have a “make it happen” attitude, be independently motivated, highly organized, and detail-oriented with an advanced ability to execute and problem-solve.This position is temporary with the potential to go permanent.RESPONSIBILITIES

Assist the Founder of the firm
Manage complex calendar scheduling
Book domestic and international travel
Create reservations: restaurants, transportation, etc.
Handle logistics for founder and team
Execute one-off projects at the discretion of the Founder
Order/organize office supplies
Manage the firm’s main phone line
Coordinate IT maintenance
Manage and greet visitors
Liaise with building management
Assist with printing and preparing documents
Manage the firm’s general inbox
Handle shipping and mailing
Receive and organize incoming mail
Manage team communications and logistics
Maintain office supplies, office kitchen, and office common rooms
Troubleshoot tech, office, and logistical issues for Founder and team
Manage team and client swag

REQUIREMENTS

Bachelor's degree or equivalent experience
Proficient computer skills with knowledge of MS Outlook, Word, and Excel
Strong interpersonal, customer service, and communication skills
Advanced ability to organize and multi-task
Tact and good judgment in confidential situations
2+ years of experience in a corporate firm or strong internship experience during school
Ability to prioritize/re-prioritize as needed
Service minded with a ”make it happen” attitude
Focus on quality and a strong attention to detail
Flexible style and the ability to seek solutions both independently and as part of a team
Capable and driven to take initiatives

SALARY
$34-$38/hr. (DOE)HOURS
9:00am - 5:00pm in office Monday – Friday#IND1

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