Temporary - Office Assistant

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Position Basics

Position Title:Temporary - Office AssistantJob Category:Merit TemporaryType of Position:TemporaryFull Consideration Date:Thursday, June 27, 2024Advertising Started on:Monday, June 24, 2024Hiring Department:National Program for Playground SafetyDepartment:National Program for Playground Safety

Salary

Iowa enjoys a lower cost of living than many other states. See how the Waterloo-Cedar Falls area compares by utilizing the cost of living calculator. Our overall compensation package is enhanced by excellent benefits for eligible non-temporary positions.Pay Grade:TEMP UNC.1

Position Details

Percent of Time/Week:25%Service Schedule:OtherPosition Description:

Responsibilities include professionally handle incoming calls and provide accurate information or redirect them as necessary; monitor and respond to emails in a timely manner, addressing inquiries or forwarding messages to the appropriate staff members; assist in preparing, packing, and shipping boxes or course materials for various course program-related activities; maintain accurate records of office supplies, equipment, and program materials; track inventory levels, reorder supplies as needed, and assist in receiving and organizing deliveries; organize and maintain physical and digital filing systems for certification numbers, documents, and paperwork; ensure documents are properly labeled, stored, and easily accessible when needed; aid in the preparation and processing of invoices for various services or products; assist in maintaining records of invoices, payments, and outstanding balances; and provide general administrative support as needed, including scanning, and distributing documents, scheduling appointments, checking the mail and assisting with special projects as assigned.

This is a part-time, temporary position scheduled to work 6-10 hours per week.

Required Qualifications:

High school diploma or equivalent; excellent verbal and written communication skills; strong organizational skills and attention to detail; proficiency in basic computer applications (Microsoft Office Suite, Gmail); and ability to multitask and prioritize tasks required.

Desirable Qualifications:

Prior experience in administrative or customer service roles preferred.

Online Application Required Documents

Application Type:This job requires basic applicant information, plus a resume. Your resume should not be sent to the contact below. The resume will be attached during the Online Application Process.Professional References:Applicants must enter reference information online as part of the application process. Number of References: 3Cover Letter:A plain text cover letter is required.

To start the Online Application process for this position, click the "Apply for This Position" button located below the Contact Information.

Contact Information

UNI actively seeks to enhance diversity and is an Equal Opportunity/Affirmative Action employer. The University encourages applications from persons of color, women, individuals living with disabilities, and veterans. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, ethnicity, gender identity, genetic information, marital status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, veteran or military status, or any other basis protected by federal and/or state law.

Applicant Accommodations

If you seek information or an accommodation due to a disability, please contact Human Resource Services at hrs-employment@uni.edu or call (319) 273-2422.

Campus Security & Crime Statistics, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, information on crime statistics for recent years, Public Safety personnel and programs, building access, reporting crimes, safety suggestions, and policies, programs, and services regarding alcohol, drugs, and sexual abuse, is available in the UNI Annual Security and Fire Report. A paper copy is available from the Department of Public Safety, 030 Gilchrist Hall, University of Northern Iowa, Cedar Falls, IA 50614.

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