Temporary Finance Program Coordinator

Position Details

Position Information

Recruitment/Posting Title Temporary Finance Program Coordinator Posting Number 24TM0231 Department SN-Business Office Overview

The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state's preeminent, comprehensive public institution of higher education.

Innovative academic offerings include bachelor's, master's, post-master's, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.

Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow.

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey , is seeking a Temporary Finance Program Coordinator for the Rutgers School of Nursing located in Newark, NJ. Under direction, provide financial management and administrative support services for the Finance Department. Supervise and train support staff for the review and process of fiscal related requests in accordance with University policies and procedures as well as internal guidelines to ensure smooth financial operations of the School. Conduct other special projects as assigned.

Duties include:

• Provide oversight of support staff for the review and process of expense related requests including Travel Report, Travel Advance, Check Request, Purchase Requisition, and others expense related requests to ensure inclusion of proper accounting information and supporting documentation for successful submission. Follow up to completion and resolves any outstanding issues and problems with appropriate parties. Provide financial approval on expense requests and travel cards processed within the School. Review and screen Travel Approval form and Pcard requests prior to approval by the Business Manager and/or Chief Financial Officer. Assist divisional and departmental staff in resolving issues related to policies and procedures to ensure smooth operation of expense request related activities.

• Provide training and guidance to divisional and departmental administrative staff regarding Expense Management and Marketplace system as well as University policies and procedures for purchasing, accounts payable, invoice and vendor related activities. Represent the Finance Department to participate in university wide advisory committee, work group and system training and provide internal training for process improvement purposes. Act as liaison between SON staff and University Procurement and Accounts Payable Office on purchasing and payment related issues.

• Oversee non salary expenses for the School's operating fund including monthly review and analysis for appropriateness, required accounting entry recording for expense accruals and reclassification, and timely submission of related account analyses to the University Controller's Office. Review and analyze non salary expenses and prepare detail expense reports for distribution to academic divisions and administrative department officers on a quarterly basis. Provide response to non-salary related financial inquiries and assist in resolving financial operation related issues.

• Participate in annual budget development and quarterly expense projections by preparing and submitting the non-salary related expense budget and projections. Provide variance analysis on major expenditure categories for management review and operational decisions.

Position Status Full Time Hours Per Week 40 Daily Work Shift Day Work Arrangement FLSA Exempt Position Salary $80,000 Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Salaried 12 Month

Qualifications

Minimum Education and Experience Certifications/Licenses Preferred Qualifications Required Knowledge, Skills, and Abilities

• Bachelor's Degree in Accounting, Finance, Business Administration or a related field plus four (4) years of financial or administrative experience.

• Knowledge in spreadsheet applications and database systems used in financial and/or accounting applications preferred.

• Additional related experience may be substituted for the degree on a year-for-year basis.

Equipment Utilized Physical Demands and Work Environment Special Conditions

Posting Details

Posting Open Date Posting Close Date 08/24/2024 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's Degree in Accounting, Finance, Business Administration?

• Yes

• No

• Do you have four (4) years of financial or administrative experience?

• yes

• no

• Do you have knowledge in spreadsheet applications and database systems used in financial and/or accounting applications?

• yes

• no

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application