Temporary Administrative Assistant (Student Affairs)

JOB DESCRIPTION

Date: March 2024

Job Title: Temporary Administrative Assistant

Department: Student Health and Counseling Services, Student Affairs

Reports To: Associate Director of Student Health and Counseling Services

Pay Rate: $21/hour

Position Overview: Temporary, part-time position (15 hours per week)

Temporary work from April- September 2024

Duties and Responsibilities:

The qualified candidate will provide excellent customer service and have positive work relations while maintaining sensitivity and discretion regarding confidential services and records. Duties include performing data entry of all immunization information received, answering phone calls, making appointments, directing inquiries appropriately based on severity, and emailing. The qualified candidate will disseminate information about the student insurance policy to students and their families.

Responsibilities:

• Daily data entry of all immunization information received and Measles Mumps Rubella Immunizations. Maintain student immunization records in SoftDocs

• Assist the Office Coordinator in answering phone calls, and scheduling therapy appointments for students

• Sensitivity and discretion regarding confidential services and records

• Assist members of the team with programming such as the creation of flyers, social media posts, or gathering supplies

• Attend staff meetings and be an active team member

• Provide office coverage and other duties as assigned as needed

• Actively disseminate information about the policy to students and their families as needed

Qualifications:

• Bachelor's Degree

• Excellent organizational, interpersonal, listening, and oral and written communication skills

• Meticulous attention to detail is required

• Accurate data entry skills

• Computer skills and experience with Microsoft Office (Excel) and Google Suite.

• Ability to handle multiple tasks simultaneously and perform well under pressure.

• Able to use initiative and work independently

• Preference is given to those with health and customer service experience.