Temporary Academic Administrative Assistant For Department Chair

The University Of North Carolina Chapel Hill , NC 27516

Posted 4 months ago

  • Assist the department chair with administration of the department, including but not limited to; preparing and proofing correspondence, helping to ensure that college administrative deadlines are met, helping to coordinate class scheduling, assisting with certification of majors, maintaining files, establishing databases as needed, coordinating mass mailings, maintaining departments files, assisting with student registration, coordinating library orders, and creating forms for intradepartmental use.

  • Assist with special events for department as needed, including corresponding with participants, arranging travel, reserving accommodations, arranging reimbursements, collecting and submitting information for reimbursements to speakers, designing brochures, preparing and submitting press releases and other publicity materials, arranging for technical support, and coordinating printing jobs.

  • Supporting accreditation related activities such as ABET and SACS, and providing coordination and support for the departmental advisory board meetings.

  • Day-to-day department office management and support, including (but not limited to) general reception duties, collecting and distributing mail, photocopying, assisting students and other visitors, procuring office supplies, organizing materials in common areas, and ensuring that common areas are kept neat and orderly.

  • Provide administrative and technical including setting up offices for new faculty, ordering office supplies and equipment, ordering desk copies, coordinating printing jobs for course handouts, syllabi, and exams, typing and proofreading letters of recommendation; helping faculty submit online recommendations; giving out assignments, administering exams, and canceling classes for absent faculty, ), coordinating travel arrangements, and assisting with reimbursement requests.

  • E-mail announcements to majors and faculty as needed, communicating with alumni and alumnae, helping design brochures, and overseeing the departments bulletin boards, department newsletter.

  • Performing any other departmental tasks assigned by the department chair.

  • Hire, train, and supervise 15 student workers * Excellent interpersonal, problem-solving and organizational skills * Good communications and public relations skills * Excellent writing and proofreading; strong office management skills * Flexibility, enthusiasm, and the ability to work with a broad range of constituents * Intermediate computer skills to include Microsoft Office, Adobe Photoshop (or comparable software), and web site software * Must be a self-starter with the ability to prioritize work effectively, handle multiple projects at any given time, and work well independently * Confidentiality essential

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Prtm Administrative Assistant

The University Of North Carolina

Posted Today

VIEW JOBS 10/20/2019 12:00:00 AM 2020-01-18T00:00 The Department of Parks, Recreation and Tourism Management (PRTM) prepares students for planning and management careers in parks, recreation, tourism, golf, and sport. We are a national leader in research and extension, dedicated to finding real solutions for real problems and helping communities and people thrive. The PRTM Department offers undergraduate and graduates degree programs in a variety of concentration areas. Since 2000, we’ve graduated over 2,000 students with baccalaureate degrees and more than 500 students with Masters or other advanced degrees. Relevant coursework is paired with hands-on fieldwork and service-learning opportunities specific to a student’s chosen specialty. In addition, students conduct research, participate in national consortiums and learn on-the-job through internships and co-ops. PRTM places a heavy emphasis on research for our faculty and students. As part of a tier-one research university, we have the people and the skills needed to advance knowledge and develop innovations that solve real problems. PRTM researchers are deeply engaged in work in four broad areas: Health and Well-Being, Human Dimensions of Built and Natural Environments, Equitable and Sustainable Tourism, and Geospatial Methods and Models. The Administrative Support Associate serves as the first point of contact for the Department of Parks, Recreation, and Tourism Management. This position works collaboratively with PRTM’s Department Head and Business Services Manager. This position is responsible for providing administrative support to the Department Head, faculty and staff, in addition to the following administrative duties: Office Duties: *Manage the reception area within the PRTM department by assisting visitors and processing incoming/outgoing requests *Serve as the liaison between the department head, faculty, and students for administrative and supply requests, building maintenance requests, and key assignments *Serve as the lead contact person for processing general office requests for PRTM’s Department Head, faculty, and staff *Provide administrative support to the PGA Professional Golf Management undergraduate program. Duties to include: maintaining student files for current PGM students; process inquiries from prospective students and employers; and other administrative support duties assigned by the PRTM Department Head. *Manage mail distribution by assisting with sending and receiving parcel and packages requests, in addition to processing domestic and international shipping requests. *Manage and process reservations request for meetings rooms for Department Head, faculty, and staff *Prepare written memorandums and other routine correspondence for the Department Head *Record meeting minutes, edit, and review minutes in an efficient and timely manner Calendar Management & Meeting Preparation: *Monitor the Department Head’s calendar, and other general calendars for the department *Assist with management and manage the coordination of PRTM’s events and meetings Other duties: *Assist Business Services Manager with processing human resource requests (including assistance with hiring SHRA, EHRA, Post Doc, Work-Study, and Temporary Staff) as directed Graduation from high school; or an equivalent combination of education and experience. *Ability to maintain effective working relationships with university officials, department heads, employees, and guests *Ability to compose letters and memoranda independently *Detail-oriented and strong organizational skills *Ability to maintain workload with respect to accuracy and timelines *Flexibility as it relates to schedule, responsibilities, and priorities. *Ability to work independently and as a member of a team *Working knowledge of Microsoft Office and Google suite applications *Excellent oral and written communication skills The University Of North Carolina Chapel Hill NC

Temporary Academic Administrative Assistant For Department Chair

The University Of North Carolina