Temp - Ioem 9-1-1 Grants And Agreements Manager

Description

State of Idaho Opportunity

STATE OF IDAHO

MILITARY DIVISION

Human Resource Office (HRO)

State Personnel Branch

4794 General Manning Avenue, Building 442

Boise, Idaho 83705-8112

Telephone: (208) 801-4276/4273

STATE VACANCY ANNOUNCEMENT: Registers established from this announcement may remain valid up to one year to fill vacancies within the same classification.

ANNOUNCEMENT NUMBER: 24-72-N-TEMP

AREA OF CONSIDERATION: Open to all applicants

POSITION TITLE: IOEM 9-1-1 Grants and Agreements Manager

PAY GRADE: NGA-9

CLASS CODE: 95000

SALARY RANGE: $29.17 to $37.92 hourly ($60,672 to $78,879 annually)- Starting pay is typically Step 1 at $29.17/hour

FLSA CODE: Covered

DUTY LOCATION: Idaho Military Division, Idaho Office of Emergency Management (IOEM), Boise, Idaho, Gowen Field -not remote

TYPE OF POSITION: Civilian Nonclassified; Initial appointment will be 1385 temp, with the option to convert to limited service appointment upon availability of funds and/or available FTP. Allowed conversion within 1-year.

COMPATIBLE MILITARY FIELD: Not Applicable

The HRO State Personnel Branch will not forward non-qualifying or incomplete application packets for consideration - ensure to attach all required information as specified below. PLEASE READ THE ENTIRE ANNOUNCEMENT BEFORE APPLYING.

YOUR APPLICATION PACKET MUST INCLUDE:

• Military Division Mandatory Questions-Attachment of your individual responses to mandatory questions for all applicants

• Qualifications

• Attachment of your individual responses to each of the Mandatory Requirements and each Knowledge, Skills and Abilities (KSAs) specified in this announcement under QUALIFICATION REQUIREMENTS. Attach document/pdf to your application with all your responses.
  
  This is required to assess you meet all requirements for consideration. If not provided, your application will be considered INCOMPLETE.

• Documentation identified as a Mandatory Requirement

• When required, attach copies of educational diplomas, transcripts, or training certificates; or professional licenses, certifications or registrations.

• Optional: Attach a resume and/or other supplemental documentation to support your qualifications.

MILITARY DIVISION MANDATORY QUESTIONS:

(1) Except for minor traffic offenses, have you ever entered a plea of guilty, no contest, or had a withheld judgment to a felony offense?

If YES please explain on a separate paper and attach it to your application.

(2) Do you certify that I am a U.S. citizen, permanent resident or a Foreign National with authorization to work in the United States

QUALIFICATION REQUIREMENTS: Applicants must attach to their application individual responses addressing each requirement separately.

Mandatory Requirements (conditions of employment) Provide the requested information, address your willingness and ability to meet the applicable condition and/or how you meet the requirement.

Provide your individual responses in an attachment to your application addressing each requirement (1-3) separately.

(1) Must have and maintain a valid and unrestricted state issued driver's license (from any state). Provide your driver's license number, issuing state, license expiration date, and the full name specified on the license. (Do not provide a copy of your driver's license.)

(2) Must submit to and successfully pass a state background check, and must be eligible to obtain and maintain a "SECRET" security clearance through the U.S. Department of Homeland Security. (At a minimum, a favorable suitability determination by the State Security Manager is required prior to appointment into this position.)

(3) Must be willing to travel by all modes of transportation, and stay overnight at destinations for extended periods of time. The majority of the incumbent's time will be spent away from their assigned office.

Knowledge, Skills and Abilities (KSAs)

Applicants must have 18-months of specialized experience performing related to the duties as specified below. In your detailed, individualized responses describe your civilian and military education, training, and work experience as it relates to each KSA that demonstrated your related experience. KSA responses assist in verifying your qualifications and determining the best-qualified applicants.

Provide your individual responses in an attachment to your application addressing each requirement (1-4) separately.

(1) Knowledge of a wide variety of interrelated steps, conditions and procedures or processes required to assemble, review and maintain complex budget and financial transactions.

(2) Knowledge of various budget and financial regulations, laws and requirements to ensure compliance and recommend action.

(3) Knowledge of automated budget systems to reconcile errors that require an understanding of nonstandard procedures or to provide assistance in the development of automated procedures for clerical operations.

(4) Knowledge of extensive and diverse budget regulations, operations and procedures governing a wide variety of types of related transactions to resolve nonstandard transactions, complaints or discrepancies, provide advice or perform other work that requires authoritative procedural knowledge.

SUMMARY OF DUTIES: Refer to the position description below.

CONDITIONS OF EMPLOYMENT:

a. Each person hired will be required to provide verification of eligibility to work in the United States and may be subject to a criminal background check.

b. Refer to the position description for the Mandatory Requirements for this position.

c. The State of Idaho, Military Division is an Equal Opportunity employer. Selection for this position will be made without regard to race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), genetic information, political affiliation, marital status, and disability or age (which does not interfere with job accomplishment or job eligibility based upon the position description Mandatory Requirements). Appropriate consideration shall be given to veterans in accordance with applicable state and federal laws and regulations.

PERSONNEL MANAGER CERTIFICATION: The title, series, grade, duties and responsibilities are complete and accurate as written and a current or projected vacancy exists as advertised.

Gloria A. Duncan

Supervisory Human Resource Specialist

Military Division

• State Personnel Branch

Applications are accepted online only. State employees must apply in Luma after logging in; non-state employees need to apply on the career website. If you are unable to apply online, please contact the HRO office by phone 208-801-4276 or email mgildersleeve@imd.idaho.gov to discuss alternative options.

Thank you for your interest in employment with the Idaho Military Division.

By submitting your application, you are certifying all answers and statements are true and complete to the best of your knowledge. You understand that should an investigation disclose untruthful or misleading answers, your application may be rejected, name removed from consideration, or employment with the State terminated.

JOB TITLE: IOEM 9-1-1 Grants and Agreements Manager

CLASS CODE NUMBER: 95000

SALARY GRADE: NGA-9

INTRODUCTION: This position is assigned to the Idaho Office of Emergency Management (IOEM), within the State of Idaho

• Military Division. It functions within, and in support of, the Idaho Public Safety Communications Commission (IPSCC). The IPSCC is the Governor's designated advisor body on public safety communications and serves as the vehicle to distribute grants funded by the 911 access line fee. The primary purpose of this position is to provide technical support for budget analysis, budget administration and grants management.

DUTIES AND RESPONSIBILITIES:

1.Develops and recommends procedures, objectives and processes pertaining to preparation and execution of the organizational Grant budget. Ensures timely submission of budget estimates.

Reviews and consolidates budget estimates, taking into account issues, problems and conflicts within the budget program. Persuades officials to revise estimates that do not conform to established guidelines or requirements. Maintains an accurate record of incoming and outgoing funds.

Provides ongoing analysis and evaluation of administrative and grant budget status to ensure priorities and mission objectives are achieved. Projects program needs, taking into account funding variations and knowledge of organizational requirements. Identifies funding shortages and takes action to ensure priority projects are not eliminated.

Recommends transfer or allotment of funds to cover increases in obligations within established limits. Processes budget movements, moves funding sources within budgets based on Idaho Code 31-4804, 31-4819 and IDAPA 15.06.01.100. Allows department spending of resources to maximize budget use.

2.Documents operating transactions, corrects and details fiscal coding to transactions based on grant agreements and policies and ensures reliability of data by utilizing authorized Idaho Military Division financial systems. Monitors and reports grant/agreement budgets to the IPSCC.

Reviews proposed federal awards and modifications and recommends application. Adjusts grants accounts to reflect current availability of funds. Monitors the validity and propriety of obligations charged against grants. Prepares and reconciles grant reports, quarterly reconciliations and year-end closeouts for legislative review.

3.Prepares and updates status reports. Reviews, edits and ensures accuracy of reports prior to release to management officials.

Ensures management officials are provided current program status. Provides information and guidance on procedures, forms and documentation to support budget estimates. Informs officials of current guidelines for preparation of estimates. Ensures budget reports are submitted promptly and that fund usage meets statutory and regulatory requirements.

4.Performs other related duties or projects as necessary or assigned.

SUPERVISORY CONTROLS: Incumbent works under general supervision of the IOEM 9-1-1 Program Manager who is responsible for the administrative and financial support of the Idaho Public Safety Communications Commission (IPSCC). The 9-1-1 Program Manager provides general information about priorities, deadlines and changes in reporting requirements.

PERSONAL WORK CONTACTS: Incumbent works closely with IOEM 9-1-1 Program Manager and members of the Idaho Public Safety Communications Commission (IPSCC), and has personal contact with individuals within other government agencies and the private sector. The majority of the work contacts are with line managers, supervisors and staff officials in service activities of the state, local governments, and with staff budget analysts in the state.

WORK CONDITIONS / PHYSICAL EFFORT: Work is primarily sedentary and performed in an office setting.

Duties involve carrying light items such as files, computer printouts, and loose leaf notebooks for short distances. Work location is flexible, requiring easy access to telephone, files, calculator and a computer. A work computer and cell phone are provided.

Substantial work related travel is required. Approximately 20% of work time is spent traveling/out of office. Travel includes day trips (2-3 per month), 1-2 day overnight stays (1-2 per month), and some overnight stays for moderate periods of 3-7 days (2-4 annually).

FLSA Overtime Code: C (Covered; time and one-half)

EEOC: E07 (Office/Clerical)

WCC: 8810

JUNE 2024

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.