Technician/Purchasing

Position Title Technician/Purchasing Division Accounting(DIV) Department Purchasing Job Description

This position is responsible to provide effective and efficient support of the bidding and ordering process in accordance with established College purchasing procedures.

ESSENTIAL FUNCTIONS

• Obtain and review price quotations and tally sheets to verify best pricing, prepare and review all purchase requisitions for accuracy, account coding, and approval signatures and check the budget for available funds.

• Place orders daily and monitor their status to ensure items are correctly received and promptly. Print purchase orders and check reports for all departments daily.

• Identify appropriate vendor sources, compile best pricing and delivery terms, and verify specifications for supplies, services, and equipment.

• Purchase supplies and services as directed through state purchasing websites and upload purchases as required to the PA State Treasury Department. Submit information to appropriate internal personnel.

• Assist accounts payable with payment reconciliation and purchase order change orders as necessary including shipping errors and discrepancies found in billing. Run Accounts Payable Report daily for incorrect account information entered into the college's Enterprise Resource Planning (ERP) system.

• Provide proposal and bid support by corresponding with relevant parties, preparing and sending addendums, and assisting with document preparation, file management, and legal advertising requirements.

• Provide purchasing assistance to employees including the review of purchasing procedures and purchase order protocol.

• Maintain updated hardware, software, license, and subscription spreadsheet for all effective dates.

• Process returns/replacements via the return material authorization process (RMA).

• Assist in reconciling the Purchasing Department procurement cards.

• Answer the telephone, take messages, and forward those messages to appropriate personnel.

• Support the College Store as needed by opening and closing the store, assisting customers, operating the cash register, balancing daily receipts, stocking shelves, setting up displays, prepare/process returns, assisting with shipping/receiving, sourcing and promotional items.

NON-ESSENTIAL FUNCTIONS

• Provide backup support for the Purchasing Coordinator and/or the College Store Clerk in their absence.

• Maintain and develop work-related knowledge, skills, and competencies related to the job through professional and cross-training opportunities.

• Attend all required meetings and training.

• Perform additional grade-level support duties as assigned.

Required Qualifications

EDUCATION/EXPERIENCE AND/OR TRAINING

• Associate degree in a related field required.

• Two (2) years of purchasing-related work experience required.

• Prior work performance must have met or exceeded appropriate work standards.

LICENSES OR CERTIFICATIONS

• Valid driver's license required

CLEARANCES

The successful candidate will be required to obtain/provide the following clearances prior to hire:

• PA Child History clearance
• PA Criminal Record Check clearance
• FBI Federal Criminal History Record clearance

Preferred Qualifications

• Prior experience working directly with vendors preferred.

Physical Demands

PHYSICAL DEMANDS (Typically required regularly to successfully perform the essential functions of the job.)

CONSTANTLY INCURRED (more than 75% time on the job)

• Specific visual requirements

FREQUENTLY INCURRED (25 - 75% time on the job)

• Ability to stand, walk, & sit

• Repetitive finger movement

• Ability to use both hands & legs

• Ability to communicate orally & to hear conversation

OCCASIONALLY INCURRED (up to 25% time on the job)

• Ability to lift to 50 lbs.

• Ability to carry

• Ability to push

• Ability to kneel

• Reaching a high or low level

• Ability to climb stairs

• Ability to balance

• Ability to stoop

• Ability to repeatedly bend

• Use of color vision

Salary $17.40/hour Schedule Days/Hours Monday

• 8 a.m.

• 5 p.m., Tuesday

• 8 a.m.

• 5 p.m., Wednesday

• 8 a.m.

• 5 p.m., Thursday

• 8 a.m.

• 5 p.m., Friday

• 8 a.m.

• 5 p.m., Hybrid Schedule Available

• To Be Determined

Posting Detail Information

Posting Number S-2023-141-P Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Job Open Date 05/08/2024 Job Close Date Open Until Filled Yes Special Instructions to Applicants

Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.

Advertising Summary