Technician, Accounting

Job Title Technician, Accounting Job Description

The jobholder performs accounts payable duties and general accounting duties for all related entities. Additionally, this position serves as a backup for accounts payable and check-writing functions for the college for all fund sources (federal, state, county, institutional and grants). They will reconcile specified subledgers to the general ledger and perform year-end close functions.

Min Salary Max Salary Duties/Functions

Not for profit duties:

• Review, code and enter invoices for related entities. Cut checks for invoices after approved by supervisor.

• Review, code and enter sales invoices and cash receipt transactions as needed.

• Maintain a wide variety of accounting information, files and records.

• Prepare for review and submit tax returns (sales and use, withholding and 1099's)

• Perform record keeping, clerical functions and research and resolve discrepancies and ensure compliance with financial, legal, state or federal requirements.

• Prepare spreadsheets and reports as part of problem solving and/or reporting requirements.

• Answer inquiries from budget/grant managers, administrative assistants, senior management and external agencies.

• Create deposits for cash receipts and take to cashiers for deposit as required. Scan checks to bank as needed.

• Review reports for accuracy; analyze and process corrections to budgets, expenditures and deposits; record and maintain backup documentation for audit trail.

• Compile statistical, financial and/or auditing reports on a recurring and/or ad hoc basis. Distribute reports to appropriate parties.

• Review accounting transactions to confirm proper coding, approval and handling of transactions as assigned.

• Reconcile accounts and prepare necessary journal entries monthly. Prepare and enter monthly banking transactions into the cash module of Great Plains.

• Assist in year-end closing of fiscal and accounting records as needed.

• Maintain accurate, organized files.

• Ensure compliance with the Standard Records Retention and Disposition Schedule and related schedules for the related entities.

Backup Support Duties:

• Review and enter college vouchers for all fund sources (federal, state, county, institutional and grants) including bookstore invoices, payroll close-out checks and local and capital outlay as needed.

• Serve as backup for college check-writing functions for both accounts payable and payroll disbursements.

Other Duties:

• Prepare monthly schedules (interim financial reports) for Board presentation.

• Prepare various analytical month-end and year-end reports for management.

• Assist with EAGLE internal control reviews if needed.

• Demonstrate and model the College's employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork.

• Perform other duties as assigned, including assisting with peak registration activities.

• Serve on committees and work teams as assigned.

Difficult Challenges

• Constantly moving, fast-paced environment.

• Changing priorities with fixed deadlines.

• Compliance with state regulations, college procedures and grant requirements.

• Constant interruptions causing breaks in focus and increased stress.

Contacts

• Daily: supervisor re: updates, assignments

• Daily: Controller, budget managers, faculty and staff re: reports, information for reporting

• Daily: Purchasing, Accounts Payable, Accounts Receivable/Cash Receipts Office, Financial Aid, Conference Center, Foundation Office re: activity and payments

Education Required

• Associate Degree in accounting, business or related field from a regionally accredited post-secondary institution OR significant related experience required.

Education Preferred

• Bachelor's in Accounting from a regionally accredited post-secondary institution or related field preferred.

Experience Required Experience Preferred

• Minimum of 3 years related experience in accounting/bookkeeping preferred.

• NC Community College experience preferred.

• Non-profit accounting experience preferred.

KSA Required

• Proficient use of manual and automated accounting systems including accounts payable, accounts receivable and general ledger.

• Proficient use of computers (spreadsheets, word documents and access database software) and 10-key calculator.

• Ability to process large volumes rapidly and with accuracy.

• Ability to maintain confidentiality and exhibit discretion and sound judgment in decision-making.

• Ability to work independently with limited direct supervision.

• Capable of working in team environment both within the department and throughout the college.

• Skilled at applying college policies and procedures, as well as federal, state and local regulations.

• Ability to effectively prioritize and handle multiple projects simultaneously while adhering to strict deadlines.

• Excellent math skills, with strong analytical and problem-solving abilities.

• Excellent communication skills, both oral and written.

• Excellent interpersonal and customer service skills.

KSA Preferred Department/Job Specific Requirements

• Attend training on Anti-Harassment, Family Education Rights and Privacy Act (FERPA), Personal Information Protection (PIP), Reporting Requirements, and Ethics Law in North Carolina.

• The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter:

• Ethics

• Safety/Shooter on Campus

• Personal Information Protection Training (PIP)

• Anti-Discrimination/Harassment & Title IX

• Other training may be required as determined applicable.

Physical Demands

Physical Activity: Primarily sitting

Environmental Hazard(s): <15%
Lifting: <=20lbs. Posting Type Staff