University Of Rochester Rochester , NY 14618
Full Time 40 hours Grade 052 Microbiology & Immunology M&D
8 AM-4:30 PM
With minimal direction and considerable latitude for independent judgment, and acting as part of a professional collaborative team, the Center for Leading Innovation and Collaboration (CLIC) Administrative Assistant/Coordinator assists the CLIC Executive Director and CLIC PIs to accomplish the aims and goals of the National Center for Advancing Translational Sciences (NCATS)-funded CLIC, the coordinating center for the national Clinical and Translational Science Award (CTSA) Program. The Administrative Assistant plans, establishes and oversees assigned administrative functions of the CTSI CLIC.
Under general direction from the CLIC Senior Engagement Manager, and in close collaboration with the CTSI Leads on assigned projects, the CLIC Administrative Assistant:
Actively contributes to the planning, design, organizing and producing of assigned nationwide CLIC web-based meetings, working closely with CLIC staff and NCATS, including making all necessary arrangements and collaborating with other key stakeholders. Sets up , facilitates, and runs videoconference call, coordinates the administrative activities necessary for managing all project elements within time limits, including all meeting details, preparing and disseminating meeting agenda and materials, capturing meeting output and follow-up steps in clear minutes, and disseminating electronic documentation in a timely manner.
Manages processes critical to the operation of CLIC, including creation and maintenance of CLIC documents on shared drives (e.g., Box, Google Drive or others); prepares and manages agenda and meeting minutes for CLIC project meetings; and assists with preparing analyses and allocating expenses for CLIC. Coordinates data collection and management for specific functional areas in support of CLIC's required annual progress report to the NIH; implements the plan for gathering and organizing data; monitors accuracy and completeness; monitors and ensures quality of documents prepared for each report.
Provides general administrative coordination to the CLIC core directors and functional Team Leads, including coordination with NCATS and other national stakeholders to support team production of publications and other collaboration products.
Coordinates other day-to-day CLIC activities as requested by CLIC Executive Director. Serves as a resource for CLIC staff, faculty and other University members.
A college degree or an equivalent combination of experience and training is required. Must have at least one year of relevant administrative experience in an academic office or equivalent experience, and experience working with upper level executives; three years of experience preferred.
Excellent communication, organizational and interpersonal skills are necessary.
Experience in scientific grant and manuscript preparation process is highly preferred.
Must be highly skilled with Microsoft Office software, especially Word, Excel and Outlook. Experience with Zoom or other videoconferencing software highly preferred.
Must be able to attend annual network Program meeting, usually in Bethesda, MD.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled