Team Coordinator

Tri Star Sports and Entertainment Group is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. Tri Star provides comprehensive financial and advisory services including accounting, tax, tour management and wealth preservation strategy.

We foster a culture of professionals who are committed to super serving our clients and their trusted advisors. Tri Star seeks to employ innovative methods to provide the highest level of accounting and business management services. We create a financial foundation and path to sustain growth and stability which allows our clients to focus on their fullest professional and personal goals.

Position Summary

This position requires a highly organized individual who possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment. This individual must be able to communicate effectively and understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.

Job Essentials, Responsibilities, Duties

Responsible for execution of client ancillary support tasks and projects as directed by accounting team

Scan, file and other basic administration to support staff and managers

Assist with client real estate purchases and sales by managing checklists

Assist with ongoing client needs relating to property, vehicles, and identification documents such as driver's licenses

Point person to coordinate with all automobile, vehicle, equipment, acquisitions and sales

Execute ad-hoc administrative assignments and manage projects as assigned

Maintain professional communication with clients and Trusted Advisors

Manage emails and tasks for internal team.

Run internal direct report team meetings

Prioritize matters and tasks for the team; effectively communicating updates to appropriate parties, and solicit assistance where needed

Coordinate and maintain accurate and organized records of all client possessions and assets such as credit cards, registrations, important documents, etc.

Maintain client master login list

Manage team phone as defined by the company policy

Ensure insurance renewals happen by managing the projects

Assist with completion of all applications or client forms

Assist with vendor management

Assist with insurance claims

Assist with insurance renewal applications

Assist with real estate applications and paperwork

Assist with vehicle purchase applications and paperwork

Assist with vendor relationships

Complete fulfillment forms and/or vendor start paperwork

Specific Job Knowledge, skills, and Abilities

Strong project management and organizational skills

Superior verbal and written communication skills

Qualifications

3 years working in office/ client service administration or management

Bachelor's Degree or 3 years of relevant experience

Tri Star Core Values

PERFORMANCE: We provide clients with excellent reporting and service

HONEST & INTEGRITY: We are transparent and accountable, always being truthful to staff and clients

TEAMWORK: We actively participate in group discussions, tasks, and projects

COMMITMENT: We are dedicated to our roles within Tri Star, the core values of the firm and the clients

TECHNOLOGY: We seek to capitalize on innovative technologies and contribute to positive change in the firm