Team Coordinator Lead (Senior Team Coordinator)

AustralianSuper is the largest pension fund in Australia - in the top 20 largest pension funds globally and top 50 asset owners globally.

With more than US$190 billion in current assets under management, and a world-class investment team, AustralianSuper has the appetite and capability to directly invest in large-scale opportunities.

At AustralianSuper, we truly care about our colleagues. We know work and life are intertwined, that's why we support the diverse needs of everyone and have policies that enable us all to thrive and be truly flexible. We ensure diversity is celebrated for the opportunity it provides us all to learn and grow, and ultimately to deliver better outcomes for members.

Your new role

The Team Coordinator Lead is a key role which provides professional administration support to the Fund Services. This role will establish an effective relationship with the Head of Fund Services and the Fund Services US management group to ensure all administrative matters are managed efficiently and to facilitate the smooth running of the team. The Senior Team Coordinator will also be responsible for managing the other Team Coordinators in the US and partnering closely with other Team Coordinators across the broader Fund.

Key responsibilities include:

• People Leadership and Office Management

• Oversee general running of the office, including but not limited to vendor management, coordination of office maintenance and repairs, and ensure that the office is compliant with health and safety requirements.

• Manage the front desk operations.

• Train team coordinators and a corporate receptionist to support their continuous skills development.

• Manage or assist with arranging conference events, organizing attendance and associated matters. Assist in coordination of team events & activities.

• Support financial management through invoice processing and raising purchase orders.

• Executive Assistant Support

• Provide administrative management support to the Head of Fund Services, the Fund Services US management group, and Fund Services US generally.

• Assist with the preparation, formatting and editing Fund Services committee papers, presentations, and reports (Excel, Word & PowerPoint via MS Teams and SharePoint).

• Manage executives' calendars.

• Provide meeting support and coordination including agenda preparation and taking minutes.

• Assist with credit card management for senior team members including monthly reconciliation. Support with travel arrangements and approvals.

• Stakeholder Management

• Ensure working relationships, internal and external are built and maintained in a positive and cooperative manner, to ensure a positive and cohesive environment through which workflow efficiency and sharing of information / knowledge is maximized.

What you'll need

Culture is key at AustralianSuper and we are looking for someone who is a team player that enjoys working in a high performing collaborative team.

• Previous experience in a similar people management/leadership role.

• Strong proficiency level in Microsoft Office applications in particular Word, Excel, Outlook, and PowerPoint.

• Demonstrated ability to manage a senior executive's office and administrative staff, co-ordinate tasks, set priorities, and operate independently.

• Excellent attention to detail and organizational skills, with demonstrated ability to plan, perform and prioritize multiple tasks seamlessly, and meet deadlines.

• Strong written and oral communication skills; including proven experience in dealing with confidential and sensitive issues/information and ability to develop and maintain rapport across all organizational levels.

• Due to it's nature, this role is predominantly based in-office (1251 Avenue of the Americas.

Pay transparency notice

The salary range for this position is $110,000 to $140,000 (this is based on full-time hours, located in New York City). The base pay offered may vary depending on job related knowledge, skills, and experience and refers to the amount AustralianSuper is willing to pay at the time of posting.

Life at AustralianSuper

Our London and New York offices are made up of 100 talented colleagues and is expected to grow four-fold over the next three years, meaning when you join you become a key part of building our culture.

As we collaborate with colleagues across multiple time zones flexibility in work hours are both a requirement and opportunity for this role.

We offer great benefits, including generous 401(K) matching, health insurance and promote a blended working environment in which all roles can flex, and we're happy to discuss what this looks like for you.

We are committed to supporting our diverse workforce in a way that is inclusive and embraces diversity in all its forms. If you require any reasonable adjustments to the recruitment process or the role, please let our recruitment team know.

What's next

Apply now, if you share our values of Energy, Integrity, Generosity of Spirit and Excellent Outcomes and would like the opportunity to work in a challenging, growing and rapidly evolving team to deliver outstanding results.

Progress, powered by purpose

All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, ancestry, sex which includes pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender identity and/or expression, age, religious belief, national origin, marital status, physical or mental disability, medical condition, genetic information, military or veteran status, or other protected basis, all as defined by applicable laws. We are committed to providing equal employment opportunities for all.