Team Coord / Admin Support Serv

William Backus Hospital Southington , CT 06489

Posted 10 months ago

Basic Purpose of the Position:

As part of the person centered model, this role is responsible for the scheduling of patient visits to provide outstanding service delivery while improving the patient experience. This role will collaborate with all team members to achieve exceptional clinical, quality and financial outcomes.

In general, most of the time will be spent in the following activities:

  • Performs duties and responsibilities with compliance to regulatory agencies as evidenced by ability to apply Agency policies resulting in deficiency free surveys.

  • Schedules nursing, therapy & social work visits

  • Facilitates the timely initiation of care through problem solving accurate scheduled and tasking of requested services along with a critical thinking approach to work

  • Triages incoming calls using critical thinking/prioritization and Superior customer service skills

  • Coordinates and consults with Supervisors and team members regarding patient information, data management and regulatory compliance statuses

  • Utilizes and manages electronic and paper data and coordinates specific administrative/organizational functions to ensure accurate, efficient, and timely flow of information and financial data for interdisciplinary care teams.

  • Provides administrative and clerical support to care management team electronically and manually

  • Demonstrates proficiency in computer navigation and medical/financial databases communications

  • Electronically assigns and de-assigns Clinical Staff to patients by accurately utilizing system permissions

  • Coordinates initial admission services and acts as liaison for clinical team

  • Demonstrates effective communication, organizational and time management skills

  • Complies with agency established processes to maintain standards and ensure standardization

  • Organizes daily work and information to maintain efficiency and confidentiality

  • Responsible for ensuring required information is provided and flowed timely to complete the functions of billing, payroll, admissions and care delivery

In addition, the position involves other duties such as:

Will actively participate in the performance improvement process known as H3W.

Performs other duties as assigned


Education: High School diploma or equivalent; Associate's Degree with medical secretarial background preferred

Experience: Three years of related office experience in health related field preferred

Office procedures, computer proficiency

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Team Coord / Admin Support Serv

William Backus Hospital