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Team Assistant

Expired Job

Mercedes Benz Sunnyvale , CA 94085

Posted 3 months ago

Embedded in a worldwide network Mercedes-Benz Research & Development North America, Inc. continuously strives to remain at the forefront of successful automotive research and development. MBRDNA is headquartered in Silicon Valley, California, with key areas of Autonomous Driving, Advanced Interaction Design, Digital User Experience, Machine Learning, Costumer Research, and Business Innovation. In Redford, Michigan, the focus is on Powertrain and eDrive technology as well as in Long Beach, where the E-Mobility Group helps to shape the future of the North American market for hydrogen fuel cell and battery electric vehicles. The Testing and Regulatory Affairs Division in Ann Arbor and the Advanced Vehicle Design in Carlsbad complete the competence center.

Together, all the developers, technicians, engineers and designers take on the challenges of creating the next innovation. They're inspired by the newest trends, find the best solutions for the customer, develop the latest and greatest technologies and create the next generation of connected, safe, sustainable and luxurious vehicles.

Here at MBRDNA, we are looking for talented, energetic, and committed individuals to join our diverse team. Our employees are the key to our success, and we support each individual in fulfilling his or her potential. We proudly continue the pioneering work initiated by founders Gottlieb Daimler and Carl Benz over 125 years ago.

Role Overview:

The purpose of this job is to support the UX, Data & AI teams by coordinating the portfolio of project schedules, resources, and priorities across multiple teams and locations. You will be directly supporting the Director and help keep the team synchronized, informed, unblocked, happy, and motivated.

Key Tasks & Responsibilities:

  • Manage day-to-day functions for the teams including scheduling, travel planning, expense reporting, project preparation, communications, reviews, etc.

  • Interact with the UX, Data & AI teams on a daily basis and coordinates special projects and department activities, including on-site and off-site meetings, presentations, workshops, conferences, telephone or video conferences, etc.

  • Communicate effectively the desired deliverables of executive management to guide the team's efforts and creativity, and communicate to executive management the commitments team can realistically complete

  • Compile status reports across all teams, including project progress, costs, blockers and milestones.

  • Lead efforts to find synergies between teams, and coordinate lessons learned between teams to promote operational efficiency, including effective use of team cars, cell phone plans, flight booking, resource sharing and opportunities for cross-team collaboration.

  • Keep notes and maintain effective internal documentation

  • Use internal tools & processes for technical and administrative support for the teams.

  • Coordinate the team's needs for IT, shared services and visa applications.

  • Conduct market and technology research

  • Coordinate and arrange executive events and press related activities

  • Compile reports and summarize technical documentations

Minimum Skills Required:

  • Associate Degree (any field)

  • 1-3 years of relevant experience

  • Excellent organizational and communication skills. Solid project coordination, scheduling, and administrative skills. Ability to multi-task and perform under strict deadlines

  • Experience in office administration and support

  • Strong knowledge and facility of standard productivity software tools (e.g. MS Office suite)

  • Budgeting and basic finance knowledge

  • Supreme organizational and communication (verbal & written) skills. Positive and intelligent attitude. Must be able to juggle multiple tasks at any one time and stay one step ahead

  • Demonstrated capabilities and willingness to learn the use of internal tools & processes for communications, scheduling, and travel

  • Expert in preparing presentation slides and reports that are concise, attractive and focused. Hands on experience with office software programs, including spreadsheets, word processing and graphic presentation software.

  • Proactive, resourceful, efficient, energetic, and a genuine desire to work well with people. Ability and desire to learn within a dynamic environment

  • Strong knowledge of social media and web search tools. Ability to quickly extract information from the Internet to form effective briefings and reports

  • Strong attention to detail and ability to maintain confidentiality. The maturity, confidence, and poise to interact effectively with staff at all levels

  • Strong Ability to work under pressure

Preferred Qualifications:

  • Facilitate with SAP, PeopleSoft, and similar software tools

  • Knowledge of Mercedes-Benz and/or Daimler AG organization and processes a plus

  • German language skills a plus

MBRDNA is an equal opportunity employer that offers generous benefits and compensation, work/life balance tools and several methods of recognition and rewards. Our benefits include medical, dental and vision insurance, 401K savings plan, tuition and fitness reimbursement programs and much more.

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Team Assistant

Expired Job

Mercedes Benz