Brooks Sports Seattle , WA 98113
Posted 2 weeks ago
Work under the direction of the REx Senior Director and Leadership Team to support the daily administrative, business and team needs across the department
Proactively manage the calendars for the Senior Director of REx as well as functional leaders as needed. Assist with meeting calendar strategy for large, multi-team function
Optimize team communication tools like MS Teams, Outlook, and SharePoint
Develop and manage team meeting calendar, communicating with cross-functional teams to create engaging and educational content and speakers
Partner with REx Leadership Team to drive business and culture initiatives across each team and help build team integration and collaboration
Coordinate travel arrangements including scheduling flights, ground transportation, and booking hotel accommodations and handling any other trip related tasks for the Senior Director and team
Act as subject matter expert on team travel and expense reports for full REx organization
Reconcile expenses from department credit card for accounting
Arrange and coordinate team meetings and events, venues, vendor management, room setup including audio/visual.
Attend meetings, take notes, track and share decisions along with follow-up actions
Assist with presentation document creation and meeting material preparation
Work with the Leadership Team to organize business/team events
Maintain team organizational charts and team email distribution lists
Partner with Training Team to assist with onboarding for new employees
Order/maintain office supplies and equipment needs
Act as a member of the administrative department team. This includes providing coverage for other assistants as needed
Support company meetings/ events as needed
Represent a culture of exceptional service, trust, and executional excellence
Perform special projects and additional duties as assigned
Qualifications:
High school degree or equivalent
1+ years of experience in administrative assistant support
Exceptional interpersonal, verbal, and written communication skills with a service orientation
Ability to manage multiple projects simultaneously and work in a fast-paced environment
Strong prioritization and organizational skills with a proven ability to get things done
Sound judgment skills with an ability to work with confidential information and discretion
Ability to work independently and with a high degree of initiative to improve processes
Excellent interpersonal skills that inspire and build trust resulting in effective working relationships across the company
Proficiency with Microsoft Office (Outlook, PowerPoint, Excel, Word, Visio), SharePoint, office technology and equipment
Experience creating high quality presentations utilizing PowerPoint, Keynote and reports using Excel is strongly preferred.
Embraces and lives the Brooks values!
Compensation: The pay range for this position, based out of the Brooks Seattle HQ, is $28.80 - $43.23 per hour. Base pay offered will vary depending on job-related knowledge, skills, and experience.
Other:
Brooks is proud to offer a robust benefits package to our employees and their families!
Benefits- including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.
Paid Time Off- Brooks offers generous time off including three to five weeks of paid time off, eleven paid holidays, paid sick and parental leave.
Bonus-in addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.
Perks- including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.
Location- You will spend 3 to 4 days per week in our Seattle offices, depending on your role, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.
At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, sensory, physical, or mental disability, marital status, pregnancy (including childbirth and related conditions), honorable discharge or military status, protected citizen status, actual or perceived victims of domestic violence, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained guide dog by a person with a disability, or on any other basis protected by federal, state or local law, or any other non-merit based factors.
Brooks Sports