Teaching & Research Administrative Assistant

Job Summary:

The Teaching and Research Administrative Assistant is a key member of the Child Development Lab (CDL) Teaching and Research Team. Our vision is to become the local, national, and international leader in early childhood development and the ecology of child wellbeing by integrating the highest quality early childhood learning experience with excellence in teaching, research, and outreach. The CDL Teaching and Research Administrative Assistant will balance working independently with working as an integral part of a team to contribute to the CDL's success as a laboratory school. This position provides comprehensive administrative support to the CDL Teaching and Research team. It manages teaching and research activities in the CDL, serving as the first point of contact for visiting instructors, researchers, and students; receiving and responding to inquiries about our university teaching and research activities; and ensuring these teaching and research activities support the well-being and development of our children and families.

Responsibilities:

Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision

• 25% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• 10% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• 15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• 15% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 10% Develops and disseminates materials to communicate CDL research and teaching activities to a broad array of stakeholders using multiple platforms
• 5% Builds and maintains relationships with CDL stakeholders including children, families, teachers, interns, and community programs

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required

H.S. Diploma

Qualifications:

The Child Development Lab (CDL) Teaching and Research Team seeks individuals who possess the following skills and abilities:

• Proficient in use of Microsoft Office suite and/or Google Workspace applications

• Ability and willingness to carefully follow policies and procedures and they relate to child care licensing, the CDL program, and university research

• Meet and maintain WI DCF Child Care Licensing requirements to be responsible for supervision of children during teaching and research activities, including fingerprint-based criminal background check, health clearance, and required trainings

• Meet the physical requirements to be fully present and able to care for young children

Well qualified candidates will also possess:

• One or more years of experience working in a professional administrative capacity

• Experience working effectively within a diverse community of children and families

• Ability to communicate complex information in a clear and organized manner in both written and verbal forms

• Ability to provide skillful customer service

• Experience working effectively both independently and as part of a team

• Ability to provide timely follow-through with a keen attention to detail

• Ability to take initiative to manage tasks including prioritizing multiple tasks and responsibilities

• Willingness to learn new software applications

• Knowledge of and/or willingness to learn academic policies and procedures

Work Schedule:

Monday through Friday 8:15 AM to 4:50 PM. Some nights and weekends may be required to attend professional development activities and/or other SoHE/CDL events.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $18.50 HOURLY

Depending on Qualifications

The starting annual base salary for this position is listed as $18.50 an hour but may be negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Additional Information:

CHILD DEVELOPMENT LAB (CDL): A unique early care and education program for young children 0-5 years of age that also provides a teaching and research laboratory setting for university students, faculty and staff. The CDL is state-licensed, City of Madison-accredited, and nationally-accredited by NECPA and is located in a state-of-the-art teaching and research facility on the beautiful UW-Madison campus. The CDL is licensed for 87 children and offers year-round programming. The CDL's tripartite mission is: (1) to provide UW students with carefully supervised training opportunities associated with their course of study; (2) to provide a population and a setting in which UW faculty and students can conduct research on issues related to child development, early learning and family studies; and (3) to engage in outreach activities, such as hosting professionals and scholars from around the world, serving on committees, providing continuing education to other teachers in the community and helping to organize community service projects. The Child Development Lab has provided excellence in early childhood education, research, and child development training for infants, toddlers, and preschoolers since its inception in 1926. The CDL is the first preschool laboratory of its kind in Wisconsin, and it was the first laboratory school in the nation to receive accreditation by the National Association for the Education of Young Children (NAEYC) in the 1980s. See https://childdevelopmentlab.wisc.edu/

SCHOOL OF HUMAN ECOLOGY: The mission of the School of Human Ecology is to understand the complex relationships and interdependence among individuals, groups and families, and to focus on quality-of-life issues through research, creative innovation, education, and outreach. The School has four academic departments (Civil Society and Community Studies, Consumer Science, Design Studies, and Human Development & Family Studies) with a collective undergraduate enrollment of 2,100 students, and 100 graduate students. See https://humanecology.wisc.edu/

UW-MADISON: The University of Wisconsin-Madison has a strong reputation as a research university and for producing research that improves people's lives. The University consistently ranks among the top 6 institutions in national research expenditures. In 2015, the University received a community engagement award from the Carnegie Foundation for its commitment to deeply engaging with local, regional, national, and global communities. It is a land-grant institution with an enrollment of about 43,000 students. Madison (pop. 243,000) is the state capital and combines the culture of a large urban area with the comfort of a small city. See http://wisc.edu

How to Apply:

Please click on the "Apply Now" button to start the application process.

We are eager to learn more about how your experience and passion may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

You will also be asked to supply information for three references in the application process. References may be contact for all finalists and will not be contacted without prior notification to the candidate.

Contact:

Kyle Brown

kyle.brown@wisc.edu

608-263-2383

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant II(AD002)

Department(s):

A27-SCHOOL OF HUMAN ECOLOGY/PRE-SCHOOL LAB/LINDEN

Employment Class:

University Staff-Ongoing

Job Number:

301455-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.