Zoetis San Jose , CA 95111
Posted 2 weeks ago
Overview
MAIN RESPONSIBILITIES
TRAVEL AND EXPENSE
Card Program Administrator: Be responsible for card issuance process from application to distribution and cancellation. Cooperate with the Company's card provider(s). Serve as T&E "help desk" answering cardholder questions related to cards and Concur process in a timely manner; Address delinquencies issues and work with card holder and card provider(s) on the resolution. Suggest improvements in the Company issued card policies.
Training and Communication: Train and educate user communities on T&E process. Prepare and publish user tips, aids, and other methods of communicating expectations and requirements to the cardholders' benefit.
Employee expense reports: Audit thoroughly expense reports for policy compliance and timely fraud detection in Appzen (Concur Detect); Post expense reports to ensure timely payments; T&E issue resolution, research outstanding balance / payments.
Prepare monthly Reporting (including Concur reporting)
Periodic review process (i.e., monthly, or quarterly) of T&E transactions and reports
Ensure compliance with any regulatory requirements for local and international markets and follow up SOX controls for the position.
Manage applicable technology systems and follow procedures for, performing month end activities to include GL and Sub-Ledger reconciliation for Accounts Payable, as well as processing of cash disbursements / permanent advances.
EXPERIENCE, SKILLS, KNOWLEDGE
Education/Experience
College student or graduated in Finance / Accounting or equivalent in working experience preferred.
Minimum 1 year of experience working within SSC/BPO in T&E roles is required.
Skills/Abilities
Fluent in English and Mandarin required.
Strong computer skills. i.e., MS Office, SAP (or similar ERP)
Experience in T&E reimbursement tools and corporate card's administration is a must (Concur and AMEX preferable). Only candidates with proven experience will be taken into consideration.
Strong organizational and time management skills
Detail-oriented, analysis, and multi-tasking skills
Good interpersonal skills to interact with their team, business partners / stakeholders
Full time
Zoetis