Talent Acquisitions Administrator

Company Overview:

Founded in 2012, Seek Now has become one of the fastest growing companies in both the insurance tech and real estate tech spaces by enabling a gig-economy (called our Seeker network) for property inspections and real estate digital twins. In industries generally not known for being 'high-tech,' we pride ourselves on creating solutions previously thought impossible while at the same time being in a unique position to influence the future of how these industries works entirely. We foster an engaging and collaborative environment across many engineering and development disciplines such as web, mobile, computer vision, machine learning, drones, immersive 360° walkthroughs, and cutting-edge AR/VR experiences.

Position Summary

Seek Now is looking for a detail-oriented and proactive Talent Acquisition (TA) Administrator to support our recruiting activities and military internship program. This role is essential in overseeing the administrative aspects of the TA process and ensuring a smooth and positive experience for our interns. Responsibilities include job posting, inbox management, system updates, and coordination of onboarding and logistics. The TA Administrator will also provide on-site support for interns, handling any issues that arise efficiently. This position reports to the Director of Seek Now DRIVE Academy and is pivotal to our Talent Acquisition strategy.

Candidate Qualifications

Minimum Requirements:

• Experience in administrative roles, preferably within HR, Talent Acquisition, or related fields.

• Proficiency with Salesforce, Application Tracking Systems (Breezy HR), SharePoint, and Office 365 or a demonstrated ability to learn new systems quickly.

• Strong organizational skills, with the ability to prioritize tasks and meet deadlines efficiently.

Preferred Qualifications:

• Strong interpersonal and communication skills, capable of effectively representing the company

• Experience in logistics management and issue resolution.

• Proven ability to maintain detailed reports and handle confidential information with discretion.

Daily Responsibilities

• TA Administration

• Create and manage job postings across various platforms.

• Review and manage the TA inbox, ensuring timely and professional communication.

• Develop and maintain reports to track, coordinate and report on tasks and activities.

• Collaborate with technology teams to automate processes, generate reports, and enhance the efficiency of TA operations.

• Conduct background checks and update relevant systems and trackers.

• Assist in managing the candidate pipeline to ensure an accurate and visible talent pool.

• Coordinate logistics for onboarding new hires and subcontractors.

• Military Intern Support:

• Handle all administrative tasks for military interns, from onboarding to daily management.

• Organize and ensure all logistics are in place for military interns, from transportation to accommodation and necessary equipment.

• Act as the primary point of contact for military interns during their on-site engagements, addressing and resolving any issues directly.

• Keep stakeholders informed about intern statuses and activities, preparing and distributing detailed reports as needed.

• Special Projects:

• Participate in or manage special projects related to Talent Acquisition efforts, contributing to continuous improvement initiatives.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Education and Experience Requirements:

• High school diploma required; Bachelor's degree preferred.

• Minimum of two (2) years of experience in HR, TA, or a related field.

• Previous experience in the property and casualty insurance industry is a plus.

• Previous experience in military service or working with servicemembers is a plus.

• Experience with Microsoft Outlook, Word, and Excel required.

• Experience with MS Teams or Zoom is beneficial.

• Experience with Salesforce and Application Tracking Systems is a plus.

• Experience with Monday.com a plus.

Work Environment:

• Professional office

Physical Demands:

• Typical in-office activities (sitting, standing, and walking)

• Must be able to routinely use standard office equipment.

• Able to lift 50lbs

Position Type and Hours:

• Full-Time

• 9am-5pm with flexibility required when military interns are on-site.

• In-Office with some Hybrid: In office whenever Military Interns are in office, otherwise 2-days per week required

Travel:

• Minimal, occasional travel for recruitment events or training.

Benefits and Perks:

Seek Now offers a great benefit package, which includes health, dental and vision insurance, 401K with company match, paid time off (PTO), short and long-term disability insurance, AD&D insurance, life insurance, and more!

EEO Statement:

Seek Now is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. Seek Now does not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Other Duties Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Activities, duties, and responsibilities may change, or new ones may be assigned at any time with or without notice.