Talent Acquisition Onboarding Specialist

Overview

Talent Acquisition Onboarding Specialist

• Full-Time, 40 hours per week.

• Monday- Friday: Hours vary in between 7:00am-5:00pm.

• Must be willing to travel to Downers Grove Corporate Office once a week.

The Talent Acquisition Onboarding Specialist is a candidate facing position on the Talent Acquisition Team responsible for ensuring a positive candidate experience through the various stages of the application and hiring process. This key role supports a designated team of recruitment professionals with scheduling interviews and transitioning the hired candidates through initial onboarding to their start date. This position will serve as a member of the TA team, maximizing the efficiency of the recruitment process.

Responsibilities

• Serves as an Administrator to the Applicant Tracking System (ATS) with updates in job descriptions, templates, reporting, and other assigned responsibilities.

• Serves as the main contact for answering questions related to the external/internal candidate process.

• Responds to marketing inquiries from DMG website and manages Talent Acquisition inbox.

• Point of contact for new hires and hiring leaders in regarding pre-employment screening, new hire onboarding, and IT.

• Assists in the credentialing process for Allied Health Providers

• Build relationships with schools and organizations to assist in TA staffing efforts.

• Manage Research and register for virtual and location career fairs.

• Coordinate on-site interviews for key positions to include reserving conference rooms, preparing information packets and coordinating with reception or welcoming the candidates.

• Assist candidate with travel arrangements and with candidate expense reimbursement.

• Transition assigned new hires from "offer accepted" through "hired" status including:

• Initiate and track results for pre-employment drug and background screenings and credentialing.

• Collect required educational, license, and certification documents.

• Move candidates to hired status following successful pre-employment screening.

• Collaborate with HRIS to troubleshoot failed transitions from Applicant Tracking System (ATS) into HRIS or payroll.

• Assist with TA process improvement, project initiatives, and acquisition support.

Qualifications

EDUCATION:

• High School Diploma or successful completion of GED required.

• Bachelor's degree preferred.

EXPERIENCE:

• At least 1-2 years prior experience in an administrative support or telephonic customer service position.

• Experience scheduling with Outlook or other scheduling application for various clients.

• Prior experience working in an Applicant Tracking System, preferred.

• Prior experience on a Talent Acquisition team conducting screening interviews and assisting candidates through the onboarding process is highly preferred.