Sy24-25 PER Session Vacancy Notice # 1255: School Secretary - Arts Office (Office Of Arts And Special Projects)

Job Details

(CONTINGENT UPON FUNDING AVAILABILITY AND PROGRAMMATIC APPROVAL; this position is subject to budget approval and availability and may be withdrawn at any time)

POSITION:

School Secretary (ARTS office)

Approximately 1 position available

LOCATION:

4360 Broadway, New York, NY 10033

ELIGIBILITY REQUIREMENTS:

NYCDOE Licensed and Appointed School Secretary

SELECTION CRITERIA:

• Experience with per session pedagogic payroll procedures and systems (EIS).

• Experience with procurement (FAMIS) and invoicing procedures and systems.

• Excellent record keeping and timeliness skills.

• Excellent communication and interpersonal skills, both orally and in writing.

• Demonstrated ability to provide administrative support to students, parents and community representatives.

• Experience and/or interest in arts education and related arts programming.

DUTIES/RESPONSIBILITIES:

• Assist with the Office of Arts and Special Project (OASP) per session and per diem bulk jobs.

• Assist with OASP grant PO creation, certification, and payment documentation.

• Provide support to OASP Program Managers.

• Disseminate and reinforce operational protocols for per session payroll and vendor PO & invoicing.

• Serve as an internal resource for per session and vendor PO & invoicing related questions for OASP staff.

• Monitor and track payroll-related inquires and timesheet submissions.

• Work with OASP Directors to share per session balances with the team and analyze budgets to best inform per session spending trends.

WORK SCHEDULE:

October 2024-June 30, 2025. Sessions will vary according to assignment and funding availability. Up to 15 hours/week, after school. Additional hours granted upon the approval of the hiring manager.

Hours up to, but not limited to the approximate number of hours listed. Additional hours may be granted upon the approval of the hiring manager.

SALARY:

Per Session rates as per the relevant union/organization of the advertised title (UFT, CSA, DC-37 - Collective Bargaining Agreement). Contingent Upon Funding Availability.

APPLICATION INSTRUCTIONS:

Send application: OP 175, copy of resume and cover letter by September 30, 2024 to: Shifat Jahreen at SJahreen@schools.nyc.gov.

PLEASE INCLUDE THE ABOVE CIRCULAR NUMBER ON YOUR APPLICATION

If you have any questions about this activity, please e-mail SJahreen@schools.nyc.gov.

Please visit the New York City Department of Education website for more information on per session opportunities: https://www.schools.nyc.gov/careers/other-jobs-in-schools/per-session-jobs

DOE Non-Discrimination Policy.

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