SY 24-25 Student Systems Coordinator

Overview: Manhattan Charter School is seeking a highly organized and detail-oriented Student Systems Coordinator to manage and maintain our student information systems and oversee the admissions process. This position is crucial in ensuring accurate and efficient handling of student data, supporting school operations, and enhancing the educational experience of our students. The ideal candidate will have a strong background in data management, exceptional technical skills, and a passion for supporting educational environments.

Key Responsibilities:

• Admissions:

• Lead the admissions process, including planning, implementation, and evaluation of recruitment strategies.

• Coordinate internal and external events to support families learning about MCS including but not limited to open houses, school tours, and informational sessions for prospective families.

• Review and process student applications, ensuring timely and accurate communication with applicants.

• Work closely with the admissions team to develop and maintain admissions policies and procedures.

• Track and analyze admissions data to inform strategic planning and decision-making.

• Enrollment and Registration:

• Support the student enrollment and registration process, ensuring a smooth and efficient experience for families.

• Manage waitlists, transfers, and withdrawals in the SIS.

• Collaborate with the admissions team to verify and process student applications.

• Student Information System (SIS) Management:

• Administer and maintain the school's SIS, ensuring data accuracy and system reliability.

• Train staff on the effective use of the SIS and provide ongoing technical support.

• Develop and implement procedures for data entry, data integrity, and data security.

• Serve as the primary point of contact for SIS-related issues and troubleshooting.

• Coordinate with IT staff to resolve technical problems and implement system updates.

• Maintain documentation of system configurations, procedures, and troubleshooting guidelines.

• Data Management:

• Collect, organize, and analyze student data, including enrollment, attendance, grades, and demographics.

• Generate and distribute regular and ad-hoc reports to school administrators and staff.

• Ensure compliance with federal, state, and local data reporting requirements.

• Communication and Collaboration:

• Work closely with school administrators, teachers, and support staff to address data needs and improve system functionalities.

• Participate in regular meetings to discuss data trends, system updates, and process improvements.

• Provide training sessions and workshops for staff on data management and system usage.

• Compliance and Reporting:

• Ensure all student data is managed in compliance with FERPA and other relevant privacy regulations.

• Prepare and submit required reports to state and federal education agencies.

• Monitor and audit data entries for accuracy and completeness.

Qualifications:

• Bachelor's degree in Information Technology, Computer Science, Education, or a related field.

• Minimum of 2-3 years of experience in data management or a similar role, preferably in an educational setting.

• Proficiency in using student information systems (experience with [specific SIS, e.g., PowerSchool, Infinite Campus] preferred).

• Experience with admissions processes and strategies.

• Strong technical skills, including knowledge of database management, data analysis tools, and MS Office Suite.

• Excellent organizational, problem-solving, and communication skills.

• Ability to work collaboratively in a team environment and adapt to changing priorities.

• Attention to detail and a high level of accuracy in data handling.

• Commitment to the mission and values of [Charter School Name].

Benefits:

• Competitive salary based on experience and qualifications.

• Comprehensive benefits package, including health, dental, and vision insurance.

• Professional development opportunities.

• Supportive and collaborative work environment.