Surgery Residency Coordinator

St Luke's University Health Network Bethlehem , PA 18018

Posted 2 months ago

St. Luke's is proud of the skills, experience and compassion of its employees.

The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.The Residency Coordinator is responsible for the smooth functioning of the day-to-day activities of the office of the Director of the General Surgery Residency Program.

Provides confidential secretarial and administrative services for the Director of the General Surgery Residency Program. Acts as liaison to the State Board of Medicine, Educational Commission for Foreign Medical Graduates, Department of Homeland Security, immigration lawyers and other State and Federal agencies, as required. Maintains documentation as required to comply with Department of Labor and Department of Homeland Security guidelines.

Maintains files as required by the Accreditation Council for Graduate Medical Education (ACGME) and American Board of Surgery for program accreditation. Coordinates and administers human resources functions.

Job Duties & Responsibilities:

  • Provides confidential secretarial and administrative services for the Director and various members of the staff of the General Surgery Program. Maintains discretion relative to confidential and sensitive residency program issues.

  • Acts as liaison between medical students, residents, candidates, and the: hospital facilities (including Temple University of Medicine, Hospital of the University of Pennsylvania, Philadelphia College of Osteopathic Medicine, Lehigh Valley Hospital, and Children's Hospital of Philadelphia. )

  • Prepares and files appropriate documents with the State Board of Medicine to obtain medical training licenses for residents in the program. Acts as liaison between the State Board of Medicine and residents to resolve any discrepancies or problems.

  • Assists residents with applications for unrestricted medical license and DEA license, as eligible. Submits paperwork to Accounts Payable for reimbursement.

  • Assist Director in preparing documentation of General Surgery Residency Programs' compliance. Supervises collection of data fulfilling requirements of Accreditation Council for Graduate Medical Education (ACGME), American Board of Surgery, and other licensing and credentialing Boards; prepares reports and compiles statistics.

  • Responsible for the completion of internet-based surveys for various tracking agencies using extensive knowledge of residency statistics and information. These agencies include, but are not limited to: AMA-FREIDA, ABS, ACGME WebAds, GME Tracking, and NRMP matching program.

  • Assists Director in updating the annual General Surgery Residency Manual and Faculty Curriculum. Updates, copies and compiles St. Luke's Hospital Network's Residents' Institutional Manual for distribution to new residents.

Physical and Sensory Requirements:

Sitting for up to 7 hours per day, 3 hours at a time, frequently uses fingers for typing, data entry, etc. Frequent use of hands; uses upper extremities to rarely lift up to 10 pounds.

Occasionally stoops, bends or reaches above shoulder level. Hearing as it relates to normal conversation, seeing as it relates to general vision, near vision, peripheral vision, and visual monotony.

Training and Experience:

Associates degree is preferred and/or minimum of three to five years' experience in an educational or administrative capacity. Will consider high school graduate with five to eight years' work experience in a healthcare field.

Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer.

Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!!

St. Luke's University Health Network is an Equal Opportunity Employer.



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VIEW JOBS 11/18/2018 12:00:00 AM 2019-02-16T00:00 St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.Schedule surgeries and pre-operative tests, and counsel patients about their financial responsibility prior to surgery. Act as a liaison between physician, patient, and hospital or surgery center. The intent of this job description is to provide a summary of the major duties and responsibilities of this position and shall not be considered as a detailed description of all the work requirements that may be inherent in the position. ESSENTIAL FUNCTIONS: 1. Receives instructions from physicians about which surgery or test is recommended. 2. Obtains precertification/preauthorization from insurance companies prior to surgery for each procedure and test, using an online application or by contacting insurer on the telephone. 3. Verifies patient eligibility and coverage for the procedure using an online application or the telephone; if patient is not eligible on date of service, or procedure is not a covered benefit, explains this to patients. 4. Counsels patients pre-operatively regarding their potential financial obligations, and provides information about patient insurance coverage. 5. Discusses pre-operative instructions with the patient, as directed by physicians. 6. Assists patients with setting up payment plans, and collects pre-surgical deposits. 7. Schedules operating room time, according to physician scheduling protocols; faxes H&P to hospital admitting department. 8. Schedules all appropriate pre-operative tests and blood work. 9. Coordinates all business and clinical paperwork prior to surgery, using physician-approved forms and checklists; has paperwork ready for surgeon prior to the day of surgery. 10. Maintains confidentiality of all materials handled within the Network/ Entity as well as the proper release of information. 11. Complies with Network and departmental policies regarding issues of employee, patient and environmental safety and follows appropriate reporting requirements. 12. Demonstrates/models the Network's Service Excellence Standards of Performance in interactions with all customers (internal and external). 13. Demonstrates Performance Improvement in the following areas as appropriate: Clinical Care/Outcomes, Customer/Service Improvement, Operational System/Process, and Safety. 14. Demonstrates financial responsibility and accountability through the effective and efficient use of resources in daily procedures, processes and practices. 15. Complies with Network and departmental policies regarding attendance and dress code. 16. Demonstrates competency in the assessment, range of treatment, knowledge of growth and development and communication appropriate to the age of the patient treated. Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer. St Luke's University Health Network Bethlehem PA

Surgery Residency Coordinator

St Luke's University Health Network