Supply Tech / Scheduler - Surgical Services

St. Joseph Health Petaluma , CA 94999

Posted 8 months ago

We are seeking an experienced Supply Tech / Scheduler to support the OR / Surgical Services Department at Petaluma Valley Hospital.

Location: Petaluma, CA

Schedule: Full-time (5 days/week)

Shift: 8-hr, Day


Provides support services in surgical suites. These services include maintaining stock and supplies to include anesthesia supplies. Responsibilities also incorporate aspects of Materials Management; managing supply chain activities utilizing the OR scheduling system and Materials Management information system to assure product availability in support of nurses and physicians, maintains appropriate inventory levels and facilitates communication on supply chain issues among leadership, staff, physicians and vendors. The Surgical Services Technician will also manage vendor relations and ensure contract compliance. Also maintain case scheduling according to physicians requests, charge entry and coordination of communication with other hospital departments.

Key Responsibilities

  • Oversees optimal use of the Materials Management information and OR scheduling systems to assure product availability and appropriate inventory levels.

  • Along with Perioperative Leadership, communicates effectively with physicians and nurses about SJH contracts and new initiatives.

  • Oversees coordination of product evaluations and conversions.

  • Reviews OR schedules to proactively plan for equipment and supply needs.

  • Submits all requisitions for Perioperative supply needs.

  • Coordinates New Product Requests for physicians.

  • Manages specialty items such as breast implants, eye cart needs and grafts.

  • Coordinates responses to recalls.

  • Utilizes reporting capabilities to identify cost savings opportunities.

  • Educates vendor reps about RepTrax and hospital Supply Chain Policies.

  • Maintains stock and supplies for surgical areas.

  • Schedules all surgical cases, prepares surgical schedule for the department ensuring accurate and timely operation room use for all patient and physician customers.

  • Along with the Perioperative Leadership, communicates effectively with physicians and nurse abut SJH contract and new initiatives.

  • Demonstrates responsibility for containment of hospital cost and conservation of office supplies: identifies potential cost savings.

Other specific competencies that have been identified by the manager related to changes in departmental operations that focus on current clinical practices and are listed on the Supplemental Competency.

Minimum Position Qualifications:

Education: High School graduate or certified equivalent. Medical assistant or

nurse assistant certification preferred. 2 years of college preferred

License / Certification: BLS Certification within 60 days of hire.

Experience: Previous work experience in an OR setting with working knowledge of inventory management and scheduling.

Preferred Position Qualifications:

  • Previous experience in an OR setting managing OR supplies and scheduling.

  • Medical terminology

  • Computer skills

  • Experience and familiarity with Microsoft Word and Excel, including the ability to generate and manipulate spreadsheets to provide data in clear and useful ways.

Knowledge / Skills / Abilities:

  • Comprehensive knowledge of PMM and PICIS or other comparable systems.

  • Ability to work effectively and collaboratively and to represent St. Joseph Health appropriate during contact with patients, staff, physicians, and vendors.

  • Excellent verbal and non-verbal communication skills.

  • Ability to interact with patient, co-workers, and physicians in a courteous, service oriented manner.

  • Demonstrates an attitude of cooperation and flexibility by responding to varying and unpredictable situations.

  • Demonstrates ability to walk and stand for prolonged periods of time. Ability to transport and lift patients using hospital approved lifting devices or techniques.

  • Demonstrates ability to lift and carry equipment.

  • Demonstrates ability to work under changing conditions with frequent interruptions.

  • All ratings on performance evaluation are on target (OT) or above.

  • Knowledge of medical terminology

  • Ability to work effectively and collaboratively and to represent St. Joseph Health appropriate during contact with patients, staff, physicians, and vendor.

The people of St. Joseph Health have worked for 53 years to improve health and quality of life in California's North Bay region, starting in Sonoma County, where the Sisters of St. Joseph of Orange opened the doors of Santa Rosa Memorial Hospital in 1950. Today, we continue the mission begun by the Sisters and continued through the St. Joseph Health Ministry of extending the healing ministry of Jesus to those we serve through an integrated spectrum of primary, urgent, acute, outpatient, palliative care and regional referral services. Sonoma County entities aligned with St. Joseph Health include the 278-bed Santa Rosa Memorial Hospital, the region's only Level II trauma center, as well as the 80-bed Petaluma Valley Hospital. Our services also encompass three Urgent Care centers, Hospice of Petaluma, Memorial Hospice and North County Hospice, the Annadel Medical Group, as well as the St. Joseph Home Care Network. We act as a regional referral hub for outlying hospitals, while also providing outpatient behavioral health care, education to promote health and prevent chronic disease, rehabilitation, oral health care, community benefit programs, and more, all fostering health and quality of life throughout the area.

St. Joseph Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, St. Joseph Health complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training..

Positions specified as "on call/per diem" refers to employment consisting of shifts scheduled on as "as needed basis" to fill in for staff vacancies.

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Supply Tech / Scheduler - Surgical Services

St. Joseph Health