Supply Specialist 2

Initial Posting Date:

06/27/2024

Application Deadline:

07/11/2024

Agency:

Department of Human Services

Salary Range:

$4,222 - $5,861

Position Type:

Employee

Position Title:

Supply Specialist 2

Job Description:

We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.

JOIN OUR TEAM! The Office of Facilities Management (OFM) is in search of leaders committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for their unique contributions to the organization. If you possess expertise in the receipt, storage, security, shipment, inventory, and recordkeeping for a wide variety of property, equipment (excluding automotive and heavy equipment), food, forms, and supplies, please consider joining our team in a vital role at the Oregon Department of Human Services (ODHS).

Oregon Department of Human Services (ODHS), A place to belong and make a difference!

• When you join the ODHS, you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.

• Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS' overall mission and vision.

• We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice.

• We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more!

What We Are Looking For, Minimum Qualifications

• Three years of stocking, storeroom or warehouse experience which included purchasing a variety of supplies, equipment, or materials, maintaining inventory records, and shipping and receiving materials and equipment.

Essential Attributes:

• Experience providing customer service either telephonically, electronically or in person

• Flexibility and adaptability as work assignments can vary by requests and environment conditions

• Knowledge and experience with basic computer software skills

Please be sure to clearly describe how you meet these essential attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process. Your application and/or resume will be used when completing a pay equity assessment. The pay equity assessment determines your pay rate/salary step, so complete and detailed work and education history is helpful.

Your duties at a glance

The Office of Facilities Management (OFM) is an office within ODHS Shared Services. Shared Services serves OHA and ODHS with functions that include contracting, facilities management, financial services, forms and document management, human resources, information security and information systems.

As a Supply Specialist 2, you will:

• Receive requests for supplies/equipment; ensure they are complete; confirm the authority of the individual or agency making the order.

• Acquire a range of supplies, food, forms, materials, and equipment within pre-set financial limits or authorized purchasing power; utilize a state credit card, engage in requisition, and purchase order procedures, employ statewide contracts, or follow the informal bidding process.

• Receive and examine items to assess their condition and the quantity received; verify that items conform to order specifications; repackage and return any damaged or incorrect goods; inform the vendor of the return status.

• Store items such as office supplies, forms, food, excess/surplus property, equipment, and janitorial supplies appropriately for each type of item; rotate items as necessary; provide accessibility to supplies; and maintain the storeroom in a clean and orderly condition.

• Deliver items and fill orders; distribute items over the counter; load pallets for shipment on transport vehicles; and package and deliver or ship supplies to various locations.

• Dispose of obsolete and excess items, inspect the property to ascertain its condition for use, transfer, or sale, and then reach out to the relevant authority for disposition.

• Maintain inventory and perform cycle counts and/or periodic physical inventory as assigned, count and record items electronically and on paper.

• Maintain records related to the requisition, purchase, receipt, stocking, inventory, and delivery of supplies.

Working conditions

• This role is subject to standard warehouse operating conditions, which may involve loud noises, varying temperatures, exposure to the outdoors, and challenging weather conditions during emergency responses.

• This position requires 20% travel to Portland and must be able to commute.

• The position requires readiness for emergency situations on short notice.

• Current driver's license and acceptable driving record, or ability to arrange alternate transportation.

How to apply

Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.

• Please upload a resume or complete the Workday history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.

• A cover letter is not required for this application. However, you may attach one if you wish. This may help the manager understand better how you possess the essential attributes.

• Current State of Oregon employees: Apply via your employee Workday account.

• If you are not a current State of Oregon employee: view this application instructional video.

• After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submittal. These questions are necessary to complete the application process. Please continue to check your Workday account throughout the recruitment process.

Additional requirements:

• Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

• Current driver's license and acceptable driving record, or ability to arrange alternate transportation.

Helpful information

• This position is represented by the Union (SEIU).

• This recruitment may be used to fill future vacancies.

• Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page.

• IMPORTANT: Please monitor your Workday account as all communications will be sent there.

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.

• Please ensure you've provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity homepage.

• For questions about the job duties or application process, please contact bonnie.nyssen@odhs.oregon.gov. Please be sure to include the job requisition number.

• If you need an accommodation under the Americans with Disabilities Act (ADA) to participate in the application or selection process, please contact ADA.DHS@dhsoha.state.or.us. Please be sure to include the job requisition number.