Supply & Distribution, Institutional Support & Supply Services Division (Sdd) Leader - Active Security Clearance Required

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory's mission.

Pay Range

$203,190- $258,972 Annually

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We have an opening for a Supply & Distribution, Institutional Support & Supply Services Division (SDD) Leader. You will provide leadership, direction and management oversight of multiple institutional support functions including High Explosives Transportation Services, Fleet Management, including Electric Vehicles, Food Services, Furniture and Mail Services, including Classified Mail, Industrial Gases, Taxi Services, and Shipping & Receiving for both Site 200 and 300 and Sandia National Laboratory-California (SNL-CA) under joint operations. You will make significant contributions in the management of functions that have significant impact on the support of the Laboratory's mission of Science and Technology. This position reports to the Asset Management Department (AMD) Head within the Business Directorate.

This position offers a hybrid schedule, blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week depending upon the business need.

You will

• Formulate diverse SDD budget needs (direct, G&A and fenced) and execute as appropriate. Provide guidance and direction to three Group Leaders and ~six team leads; manage a division of over 55 employees, multiple supplemental laborers, and numerous subcontractors working under the LLNL furniture and food services contracts. Provide oversight of matrix structure for employees matrixed to National Ignition Facility warehouse.

• Create and improve business strategies and performance; develops organization policies and procedures; ensures procedural compliance with DOE/State/Federal and LLNL policies, procedures, and regulations. Establish schedules and performance standards for division deliverables.

• Regularly engage with customers, stakeholders, vendors, other laboratories, and peer organizations inside and outside LLNL on various contracts, logistics issues, institutional support services, and projects. Serve as an operations subject matter expert (SME) for LLNL customers throughout the laboratory, externally with DOE/NNSA representatives, and SNL-CA related to joint operations activities between LLNL and Sandia National Laboratory (CA).

• Provide management support and oversight regarding mission critical, high-value, and hazardous shipments, both domestically and internationally, ensuring deliverables and critical elements are safely met. Ensure adherence to LLNL policies and procedures; DOE/NNSA, state and federal regulations, requirements, and laws, especially those related to hazardous material shipments such as Department of Transportation (DOT) and International Air Transport Association (IATA).

• Work on complex issues requiring interactions with external counterparts across the NNSA complex, such as Fleet Management and implementation of electric vehicle service model. Frequent internal collaborations with Risk Management, Office of General Counsel, programmatic customers (e.g., systems engineers, scientists), Staff Relations, Supply Chain Management (SCM) management team, Project Management Office, and the Associate Director for Business. Analyze business trends to formulate plans for meeting institutional support needs.

• Interact with executive level management seeking advice on logistics activities, including negotiating with service providers for mission critical needs, such as industrial gas service model, food service site support, insurance claims for damaged goods, and fleet management. Participate with other senior managers and make significant contributions to establish strategic plans and objectives that support the institutional service model.

• Develop self-assessments focusing on operational effectiveness and process improvements; coordinate and respond to internal/external audits from DOE/NNSA, Office of the Inspector General, California Air Resource Board, Federal Aviation Administration, etc.

• Perform other duties as assigned.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.

• Bachelor's degree in business, finance, or related field, or the equivalent combination of education and related experience.

• Extensive knowledge and significant experience with government purchasing regulations, policies, procedures and operating practices.

• Comprehensive knowledge and experience interpreting and applying regulations and requirements related to DOT, IATA/ICAO, DOE/NNSA, hazardous materials and/or government entities.

• Expertise and management experience in the areas of support and service-oriented organizations.

• Expert problem solving, decision-making, and analytical skills necessary to independently advise, recommend, and resolve highly complex problems having institution-wide impact.

• Significant leadership, managerial, supervisory and team-building experience, with the ability to motivate and inspire a diverse group of professional and non-exempt staff members. Proven experience with employee performance management.

• Experience independently interpreting, advising, recommending, and implementing solutions.

• Experience ensuring compliance with Federal and state regulations and collaborating with peers to achieve organizational and institutional objectives.

• Expert verbal and written communication skills necessary to prepare and deliver highly complex briefings and expert advice to senior Laboratory personnel and external organizations and agencies.

Qualifications We Desire

• Advanced degree in Business.

Additional Information

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!

• Flexible Benefits Package

• 401(k)

• Relocation Assistance

• Education Reimbursement Program

• Flexible schedules (*depending on project needs)

• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity

• Our core beliefs - visit https://www.llnl.gov/diversity/our-values

• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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